Business Manager - St. John Vianney Mentor

Business Manager - St. John Vianney Mentor

St. John Vianney

Position Overview:

St. John Vianney Parish is seeking an experienced Business Manager to lead and oversee the work of employees at the parish. Working with the Pastor, you will be responsible for ensuring the efficiency of business operations, setting of strategic goals, and implementing plans to achieve the goal, drive sustainable development and meet the mission of the parish.

The ideal candidate will be well-versed in all business matters, with an excellent understanding and ability to manage the sources and uses of funds as well as manage financial performance. The business manager will be an inspirational, strategic, thought leader, able to provide guidance that enhances performance in a manner which incorporates the vision of the parish.

Although this is not included in each item, the Business Manager must seek the input of the Pastor on all matters relating to the Parish. Further, all matters are subject to Diocesan policies and procedures.

Level of Work: Full Time, Exempt Reports to: Pastor

Background for Position:

St. John Vianney Parish currently has 4 large buildings on its campus – the church and administrative offices; the rectory, the Philomena Center and the Social Hall (with gazebo). The campus has several shrines and other structures to support the church ministry, including a pole barn and pavilion, as well as areas for outdoor ministry.

The Parish is very active and, with the end of the pandemic, is not only returning to pre-pandemic activity, but is growing and expanding activities. This job description highlights some of the key areas of responsibility; the successful candidate, however, must demonstrate the ability to grow with the Parish; strategically plan for the future before the future arrives; and, forecast potential sources and uses of funds, especially as it relates to the mission of the Parish.

The Parish has multiple other accounts and ministry groups for which they are responsible, such as Boy/Girl/Cub Scouts, St. Vincent DePaul, Furniture Bank and Endowment.

In summary, this position requires an excellent thought leader, strategic thinker, and business leader with great organizational, strategic, and financial skills.

Candidates applying for this position are to include a letter of interest outlining their experience in each of the following functional areas as well as a CV/resume.

Key Areas of Responsibility:

1. Business Administration & Operations

The Parish has very busy pastoral, educational and business operations. The goal of this function is to ensure that all these operations are efficient, effective, caring, and responsive to the needs of the stakeholders of the Parish.

The Business Manager is expected to address matters strategically and promptly, within the parameters set by the Diocese and Pastor. The Business Manager will have solid, common-sense judgment and advise the Pastor on matters relating to business.

As part of this function, the responsibilities of the Business Manager include the following:

• Develop strategic plans or programs to address the business needs of the parish and school now and for the future – generally at least 3-5 years.
• Address complaints that may be received
• Ensure adequate security of the facilities; monitor cameras as appropriate.
• Ensure adequate resources to complete its activities (people, material, equipment, etc.)
• Gather, analyze and interpret external and internal data and report key information to the Pastor and/or Finance Council

2. Human Resources

The Business Manager, working with the Pastor, will develop a staffing structure within the approved budget. With respect to the Parish, the Business Manager is responsible for all aspects of HR ranging from recruitment, interview, hire, training, supervising, evaluating, setting of compensation, and terminating all Parish reports who are his/her direct reports and assisting those who have direct reports (e.g., Office Manager and Director of Faith Formation) with respect to these same activities.

As part of this function, the responsibilities of the Business Manager include the following:

• Oversee contracted personnel and special service personnel who are direct reports (assist with those who are indirect reports)
• Develop and maintain HR manual outlining employment policies at the Parish and School.
• Conduct job performance discussions with personnel no less than annually; provide feedback and counsel to improve efficiency and effectiveness
• Schedule hourly work hours and approve/disapprove overtime and vacation time
• Confirm that all parish staff members meet State of Ohio and Diocese expectations with regards to background checks, fingerprinting and Virtus training.

The Business Manager is, essentially, the Chief Financial Officer of the Parish. The Parish employs two individuals who are available to assist the Business Manager in his or her work. One is full time and the other is part time. The Business Manager oversees their work and assures that…