Event Coordinator, Administrative​/Clerical

Concordia University is a Lutheran higher education community committed to helping students develop in mind, body and spirit for service to Christ in the Church and in the world.

Under the direction of the Coordinator of Events & Facilities Rentals, coordinates both internal and external events that take place on the Concordia campus. The Coordinator assists with the event planning, marketing, promotion, and administration for the university and specifically the Robert W. Plaster Free Enterprise Center (Center) events and activities. Assists with social media posting and website updates as needed.

Provides excellent service to all internal and external customer, develops relationships with stakeholders, and assists with the effective management of university events. Responsibilities include carrying out all aspects of university events such as set-up, catering, billing, advertising, and post event follow-up.

• Under the direction of the Coordinator of Events & Facility Rentals, assists with aspects of event execution for university events, to include Concordia Free Enterprise Center speaker series and events. Helps with event planning, marketing, and all aspects leading up to and day‑of responsibilities. Other work can include identifying venues, creating agendas, interfacing with speakers and participants, making accommodations, and providing excellent customer service to event participants and organizers.
• Facilitates the marketing and management of all Center's events; including managing e‑mail lists, maintaining social media presence, designing posters and brochures in Canva, processing registrations, pre‑ and post‑event follow‑up with attendees.
• Using EMS to reserve spaces on campus that are needed for events to take place and ensuring that campus events are posted on the campus calendar and Event committee shared spreadsheet.
• Assist in maintaining a social media presence for appropriate events and request updates to the Free Enterprise Center webpage, including posting speaker recordings.
• Assist with financial responsibilities for Concordia events, including invoicing, expenses, and making deposits, as directed.
• Other duties as assigned

• Excellent customer service, communication, and organizational skills
• Strong writing skills and detail‑oriented
• Ability to handle many events and projects at various stages of completion
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

• Bachelor's Degree required
• 1–2 years of Marketing, event planning and social media/website management experience preferred
• 1+ years of Proficiency in Canva, Hometown Ticketing, EMS, Create Send, Word, Excel, Zoom, and Outlook preferred
• 1+ years of Experience in creating promotional flyers and brochures preferred

This is a part‑time, non‑exempt (hourly) position. The starting wage may be determined upon education and/or experience. There is a tuition waiver benefit for part time employees.

To receive full consideration, all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin, please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal, state, and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race, color, sex, pregnancy, national origin (including ancestry), citizenship status, physical or mental disability, age, marital status, gender, veteran or military status, predisposing genetic characteristics, domestic violence victim status, or any other characteristic protected by federal, state or local laws.

However, CU is an institution of the LCMS and, to the extent allowed by law, CU reserves the right to give preference in employment based on religion. In addition, preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet, CU recognizes only male, LCMS ordained Ministers of the Gospel, but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program, including all equal employment opportunity activities, as required by federal, state and local agencies. If any employee or applicant for employment believes this policy has been violated, he/she must contact the Director of Human Resources.