Accounting Technician I

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Under the direction of the Accounting Manager, perform a variety of specialized accounting duties in the review, evaluation, and adjustment of assigned accounts; maintain, audit, and reconcile assigned accounts; prepare, maintain, and ensure accuracy of various financial records and reports; process accounts receivable and perform related duties; contact vendors and customers to resolve issues and discrepancies and note issues accordingly.

The differentiation between levels I and II is based on length of experience in the role or equivalent duties performed as well as ability to function in the role with less assistance and supervision.

• Perform a variety of technical accounting duties in the review, evaluation, and adjustment of assigned accounts; provide technical accounting support for various accounts and functions including accounts payable and accounts receivable; audit accounts for errors and make appropriate adjustments.
• Answer phones and assist customers with various account inquiries and requests related to assigned activities; direct inquiries to appropriate parties as needed.
• Balance and reconcile daily cash reports and audit daily tickets; find, address, and resolve a variety of discrepancies and errors including billing errors, data entry errors, overages, and shortages; perform audit notations and ticket adjustments; ensure proper audit trails are established and issue refunds to customers according to established procedures.
• Input a variety of financial and statistical data into an assigned computer system; maintain various automated records and files; initiate queries, manipulate data, develop spreadsheets, and generate a variety of computerized reports and statements; ensure accuracy of input and output data.
• Research, compile, prepare and revise financial data related to assigned accounts and activities; prepare and maintain a variety of auditable financial records, reports and files related to assigned accounts.
• Process and evaluate various forms and applications and perform related duties; compare and reconcile forms, statements, records, reports and other financial documents; identify errors and resolve discrepancies; receive and process employee labor and equipment logs and review for discrepancies.
• Process accounts receivable according to established procedures; reconcile cash accounts; process checks and post payments; accordingly, receive, verify, and process deposits; check money totals against receipts and invoices to ensure accuracy; prepare invoices and arrange for billings as directed.
• Review assigned accounts; accordingly, generate late fees as needed; print, scan, email, and mail statements to customers as needed; follow-up on over-limit accounts as needed, contact customers, and update related notes and files.
• Track and maintain Anti‑Freeze/Batteries/Oil/Paint (ABOP) commodity sales information, outbound information and payments as assigned; check vendor accounts, print tickets and enter information in assigned spreadsheets; contact vendors regarding discrepancies as needed.
• Maintain assigned customer databases; add new customers, expire old accounts, update customer contact information, restriction and request information and customer change of status.
• Perform various duties related to Past Due Accounts including contacting customers via telephone, making notes in assigned systems, drafting, and sending delinquent letters and following‑up with customers as needed; assist with write‑offs and collections duties including issuing adjustment tickets, sending collection information to the Credit Bureau Association, and filing related paperwork.
• Perform various…