Court Processing Clerk - Merced

Position: Court Processing Clerk I - Merced Location
Salary : $40,976.00 - $49,836.80 Annually
Location : 627 W. 21st Street, Merced, CA, CA
Job Type: Full Time
Job Number: 25-26-MERCED
Division: Merced
Opening Date: 07/07/2025
Closing Date: Continuous

CLASSIFICATION DESCRIPTION

This recruitment is being conducted to create an eligibility list for future vacancies. Qualified applicants will be contacted only when a position becomes available.

DEFINITION
Under general supervision, learns various clerical duties to assist within the operations divisions of the Court. Performs a variety of tasks to facilitate court operations in an electronic and paperless court environment and performs related duties as required. All provisions of this classification are administered in accordance with the current Memorandum of Understanding and Personnel Policies.

DISTINGUISHING CHARACTERISTICS
This is the trainee and entry-level classification in the Court Processing Clerk series. Incumbents receive training in the policies and procedures of processing work. Progression to Court Processing Clerk II requires demonstration of proficiency in functioning independently in a variety of processing duties.
ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required and assigned.

May assist Courtroom Clerks with paperwork. May assist defendants with paperwork and procedures in Courtroom, if needed.

Receives and examines legal documents for accuracy, completeness, and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify, and/or file documents. Prepares clear, concise records and reports. Keeps records for judicial statistics.

Prepares and maintains documents and exhibits; files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties. Organizes evidence room and maintains log.

Provides information regarding court procedures; answers inquiries and explains legal filing processes; explains fees and fines; assists individuals in locating information at the counter and/or by telephone or mail. Performs active and archive research on cases in various court software systems and microfiche. Responds appropriately to various situations. Retrieves from and return files to the storage warehouse.

Verifies, enters, retrieves, corrects and updates information in manual or automated record keeping system including notifying outside agencies (ex: dispositions, citations, etc.).

At the direction of a judge, prepares and issues legal orders such as warrants, writs, orders, subpoenas, abstracts, and other official documents on behalf of the court; issues and recalls warrants, exonerates bail, prepares judgments, and dismisses or seals cases in accordance with established codes and court procedures. Follows instructions from judges, conferring with supervisor when necessary.

Prepares a variety of documents related to court operations including minute orders, court calendars, docket entries, notices of hearings, court appearances, continuances, or petitions; coordinates the flow of documents necessary for court assignments; retrieves and processes division mail.

Purge cases in accordance with court policies and procedures.

Collects and records fines and fees; makes appropriate financial entries; issues receipts and balances cash drawers. Performs basic financial and statistical record keeping.

Provides record imaging services and quality control for electronic records.

Performs duties in support of jury activities such as drawing jury pools, qualifying jurors, impaneling juries, and keeping records on juror compensation.

Communicates effectively with others in person, over the telephone and in writing

Maintains confidential information in accordance with legal standards and/or court regulations.

Operates and maintains various office equipment and machines (such as: personal computer, printers, photocopier, calculator, typewriter, multifunction telephone, scanner, 10 key, microfiche, power files and file stamp). Uses modern office methods and practices, including filing systems, business correspondence and reception techniques.

Trains on all Court Processing desks, under the direction of the supervisor and/or lead; follow verbal and written directions.

Must work well under pressure, meeting multiple and sometimes conflicting deadlines

Must, at all times, demonstrate professional and cooperative behavior with co-workers, and management. Must deal tactfully and courteously with the public and legal representatives in providing information about court functions and proceedings.

Attend training as offered and/or directed; travel to off-site courts and other locations as needed.

Other duties as assigned.

WORK HOURS
As directed, per Division needs, including overtime.
MINIMUM QUALIFICATIONS
Education:

• Educational level…