Administrative Assistant II

Administrative Assistant II

Salary: $4,479.00 - $5,669.00 Monthly

Job Type: Classified Full Time

Job Number:

Closing: 7/5/2026 11:59 PM Pacific

Location: Merced College, CA

Merced College is seeking a friendly, organized, and dedicated Administrative Assistant to support the daily operations of our Child Development Center and contribute to a positive and efficient work environment. This position works closely with faculty, staff, students, families, and community members to provide exceptional administrative support, coordinate office functions, and ensure smooth day-to-day operations. The ideal candidate is detail-oriented, customer-service focused, and skilled at managing multiple priorities in a fast-paced setting.

They value professionalism, effective communication, and collaboration, and take pride in providing outstanding support to both internal and external stakeholders. If you are looking for a rewarding opportunity to contribute to student success and support the mission of Merced College, we encourage you to apply.

Under general supervision, the Administrative Assistant coordinates assistance to students and staff, develops and maintains the budget, develops statistical data, performs varied secretarial and clerical duties, coordinates office activities, provides administrative relief, supervises clerical functions, oversees the assigned area in the absence of the administrator, and performs related work as required.

• Performs a wide variety of clerical and secretarial duties involving the use of considerable independent judgment and an understanding of district policies, functions and procedures.
• Develops working knowledge of special terminology related to the function to which assigned.
• Receives visitors and gives out information or refers callers to proper officials.
• May take minutes.
• Types a variety of materials.
• Answers routine letters independently.
• Receives telephone calls.
• Arranges meetings for the supervisor which may involve contact with other departments.
• May make travel and hotel reservations.
• Prepares schedules of meetings and ensures that participants are informed of meeting dates.
• Keeps records of various committees.
• Installs and revises filing systems and other clerical procedures.
• Receives a variety of information which may be of a confidential nature.
• Orders supplies.
• Operates varied office equipment.
• Assists in the process which leads to the hiring of employees.
• Trains, assigns and reviews work of subordinate employees or student assistants.
• Coordinates workshops.
• Facilitates outreach activities.
• Provides students with college information and other services.
• Provides budget management.
• Responsible for all monetary procedures.
• Maintains subsidiary programs.
• Collects and organizes record of services provided to students.
• Coordinates scheduling of facilities.
• Coordinates the development and implementation of schedules.
• Other related duties as assigned.

• Modern office equipment, practices and procedures.
• Program guidelines and policies.
• Principles of business letter and report writing including the use of good English, spelling and punctuation.
• Collection and organization of data and information.

• Read, understand, learn and apply pertinent procedures and requirements.
• Compile and analyze data.
• Train and supervise student workers.
• Type at 55 words per minute.
• Effectively communicate both orally and in writing.
• Work independently and with a minimum of supervision.
• Work cooperatively with students, the public and District personnel.
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

• An associate's degree.
• OR
• High school diploma or GED and three (3) years applicable experience.
• OR
• The equivalent education and experience.
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

• Stand or sit for prolonged periods of time.
• Hear and understand speech at normal levels.
• Communicate so others will be able to clearly understand normal conversation.
• Read printed matter and computer screens.
• Bend and twist, stoop, kneel, crawl, push, pull.
• Reach in all directions.
• Work at a desk, conference table or in meetings of various configurations.
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.

Health benefits for the employee and all eligible dependents cost the employee only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP vision coverage, and more. Sick leave and retirement benefits are also provided.

The selected candidate must be fingerprinted and tested for tuberculosis at…