Administrative Assistant

Bilingual Spanish Administrative Assistant

We are looking for a bilingual Spanish Administrative Assistant to support daily office operations and provide reliable coordination for staff and board activities. This long-term contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can manage multiple administrative priorities in a detail-focused environment. The role will involve document preparation, meeting coordination, and record management while helping maintain efficient day-to-day workflow.

Responsibilities:

• Coordinate calendars, arrange meetings, and organize appointments for team members and board participants.
• Support travel planning by booking logistics and confirming itineraries for staff and leadership as needed.
• Create and assemble meeting materials, including agendas, summaries, and follow-up documentation.
• Record accurate meeting notes and prepare clear minutes for distribution after discussions and decisions.
• Produce presentations, spreadsheets, and general business documents to support administrative and operational needs.
• Maintain organized digital and paper records through filing, paper filing, and e-filing practices.
• Provide bilingual Spanish-English administrative support to facilitate communication with internal and external stakeholders.