Admissions & Records Evaluator

Admissions & Records Evaluator

Salary: $5,241.00 - $6,630.00 Monthly

Job Type: Classified Full Time

Job Number:

Closing: 7/5/2026 11:59 PM Pacific

Location: Merced College, CA

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We value the ability to serve students from a broad range of cultural backgrounds, abilities, and orientations. We seek candidates that value mentorship and working in a collegial, collaborative environment, who are conscientious risk‑takers and transformational leaders guided by a commitment to helping all students achieve their educational goals.

This position requires focused attention to detail, complex evaluation analysis, and verification of coursework that meets a variety of local, state, and federal guidelines regarding transfer equivalencies, graduation requirements, and transcript evaluations under strict deadlines. The ideal candidate must be agile, demonstrate critical thinking, effective communication, and exemplary customer service.

Under the direction of the Director of Admissions, Records and Follow‑Up Services, performs specialized technical duties related to the evaluation and processing of student records; performs complex research and verification of data, as well as evaluation of records for purposes of verifying course credit and determining if graduation requirements have been met; evaluates and verifies transfer equivalent coursework; assists in the maintenance of transfer data bases;

investigates and resolves complex technical problems and issues related to the assignment; and serves on committees directly relating to the assignment.

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses
• Researches catalogs and course information to/from other colleges and universities using online and other data sources; evaluates catalog information to establish whether course‑to‑course equivalencies and competencies have been met
• Contributes to course articulation/equivalency data for use in and as part of the evaluation database
• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies
• Awards AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2
• Processes CSU GE, IGETC and Reciprocity certifications as required
• Reviews and reports AAT/AST information to e‑Verify system database within established timelines
• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony
• Serves on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony
• Serves as Admissions representative to the Curriculum committee
• Prepares and scans incoming transcript and graduation application records to the records imaging software
• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations
• Assists with the application/registration process as needed
• Other related duties as assigned

• Research and data evaluation techniques relating to student records
• Computer programs that support this level of work including database management and spreadsheet applications
• Transfer and admissions requirements
• Document evaluation techniques and practices
• Methods and techniques of effective communication and customer service
• Effective time management…