Admissions & Records Evaluator

Admissions & Records Evaluator

Salary: $5,241.00 - $6,630.00 Monthly.

Job Type: Classified Full Time.

Job Number: .

Closing: 7/5/2026 11:59 PM Pacific.

Location:

Merced College, CA.

Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student records; performs complex research and verification of data, as well as evaluation of records for purposes of verifying course credit and determining if graduation requirements have been met; evaluates and verifies transfer equivalent coursework; assists in the maintenance of transfer data bases;

investigates and resolves complex technical problems and issues related to the assignment; and serves on committees directly relating to the assignment.

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses.
• Researches catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to-course equivalencies and competencies have been met.
• Contributes to course articulation/equivalency data for use in and as part of the evaluation database.
• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies.
• Awards AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2+2.
• Processes CSU GE, IGETC and Reciprocity certifications as required.
• Reviews and reports AAT/AST information to e-Verify system database within established timelines.
• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony.
• Serves on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony.
• Serves as Admissions representative to the Curriculum committee.
• Prepares and scans incoming transcript and graduation application records to the records imaging software.
• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations.
• Assists with the application/registration process as needed.
• Other related duties as assigned.

• Research and data evaluation techniques relating to student records.
• Computer programs that support this level of work including database management and spreadsheet applications.
• Transfer and admissions requirements.
• Document evaluation techniques and practices.
• Methods and techniques of effective communication and customer service.
• Effective time management and organization skills.
• Rules, regulations, and policies of the admissions and records office and the district.

• Perform document research and evaluation with speed and accuracy.
• Perform mathematical computations rapidly and accurately.
• Work with minimal supervision.
• Work with established databases to accurately create and maintain data.
• Communicate effectively, both orally and in writing.
• Prioritize, plan and organize a variety of work assignments.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

MINIMUM QUALIFICATIONS

• Associate's degree AND three (3) years of applicable experience, or
• Bachelor's degree, or
• The equivalent education and experience.

Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

• Experience in a college or university setting involving technical review of transcript coursework and the awarding of degrees.

Work is performed primarily in an office environment with some travel; may require extended hours including evenings and weekends.

• Hear and understand speech at normal levels.
• Communicate so others will be able to clearly understand normal conversation.
• Read printed matter and computer screens.
• Stand or sit for prolonged periods of time.
• Bend and twist, stoop, kneel,…