Director of Administrative Services

Administrative Services Manager

Duties may include, but are not limited to, the following:

• Plans, organizes, manages, coordinates and directs the administrative functions of the department.
• Assists in the preparation of the annual budget and in the administration of the final budget.
• Directs a system of internal fiscal/cost accounting, reporting, and control.
• Develops and implements new and efficient ways to provide services.
• Formulates and implements fiscal policies/procedures, and departmental policy.
• Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.
• Supervises data analysis and program evaluation activities.
• Interprets policies and procedures for management and subordinate personnel.
• Negotiates contracts and leases.
• Develops procedure manuals and provides oversight on departmental personnel activities.
• Confers with representatives of other County departments and government agencies as needed.
• Develops Board Agenda Items.
• Train, supervise, and evaluate assigned staff.
• Directs a system of internal fund and trust account auditing and control.

Minimum Qualifications:

Experience:

Four (4) years of progressively responsible administrative experience that included fiscal management, personnel management and program development. Two (2) years of this experience must have been in a supervisory capacity.

Education:

Equivalent to graduation from a four (4) year college or university with a degree in Business Administration, Public Administration, or a closely related field. (Additional qualifying experience may substitute for required education on a year for year basis.) License:
Possess a valid California driver's license at time of appointment and maintain, for some positions in this classification.

Essential Functions:

• Communicate effectively with others in person and over the telephone.
• Meet deadlines under stressful conditions; complete multiple priority projects with conflicting deadlines.
• Resolve conflicts and respond appropriately to complaints.
• Establish, implement, and achieve goals and objectives.
• Represent County and Department with the community and other agencies.
• Administer budget, personnel and programs.
• Direct financial operations of the department.
• Make presentations to the Board of Supervisors and other groups.
• Select, train, supervise and evaluate staff.
• Maintain confidential information according to legal standards and/or County regulations.
• Analyze data, interpret and write policies, procedures and regulations, develop appropriate conclusions and prepare reports.
• Frequent operation of a data entry device and repetitive hand and arm motion.
• Frequent use of hand/eye coordination.
• Sitting for long periods of time and walking.
• Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.
• Occasionally lift and move objects weighing up to 40 pounds.
• Normal dexterity, frequent holding and grasping.
• Regular attendance is an essential function.

Knowledge of:

• Principles and modern methods of Public and Business Administration with special reference to organizational development, fiscal and personnel management.
• Data analysis and program planning and evaluation.
• Contract development, management, and analysis.
• Political and legislative processes.
• Principles of effective employee management; supervision, training and development.
• Federal, State and local regulations governing department functions.
• Grant administration, generally accepted accounting and auditing standards.

Ability to:

• Plan, organize, direct, and coordinate the administrative functions of the Department.
• Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
• Oversee and coordinate Human Resources functions.
• Oversee financial records development and maintenance.
• Analyze administrative problems, reach practical and logical conclusions, and institute effective changes.
• Oversee the development of statistical information and the preparation of a variety of reports.
• Effectively represent the department with the public, other County departments, and other government organizations.
• Organize and present ideas through oral communication and writing.
• Establish and maintain cooperative relationships with those contacted during the course of work.
• Coordinate complex procedures for efficient and effective operations.
• Operate a motor vehicle.

Why Merced County? A message from the CEO:

HOLIDAY & LEAVE MANAGEMENT LEAVE May receive, depending upon classification, 96 hours per Fiscal Year. VACATION 10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours).

Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours). SICK LEAVE 0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with…