Documentation Specialist; Food Manufacturing

Job details

Join an established, growing organization where you'll support food safety and regulatory compliance, manage critical supplier documentation, and make a meaningful impact across operations.

This Jobot Job is hosted by:
Katherine Krull

Salary: $60,000 - $80,000 per year

Come join a growing, well-established organization offering a unique opportunity to support food safety, supplier compliance, and regulatory documentation within a collaborative, fast-paced environment!

Job Title:

Documentation Specialist

Job Location:

Madera, CA

Work Schedule:

On-Site, Monday–Friday

Compensation: $60k–$80k/yr. DOE + Discretionary Bonus + Comprehensive Benefits + 401(k) with up to 3% Match

• Experience managing technical, quality, regulatory, or supplier documentation
• Strong attention to detail with the ability to manage multiple projects and changing priorities
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records
• Experience supporting audits, inspections, or regulatory requirements
• Food manufacturing, food ingredients, food safety, or related industry experience
• Food Science degree or equivalent industry experience

• FSVP certification/training
• PCQI training
• HACCP certification
• Trace Gains experience
• Supplier/vendor qualification and risk-assessment experience
• Experience working with imported ingredients, co-packers, or regulatory compliance

• Join a well-established, growing organization offering long-term stability and a collaborative culture
• Take ownership of critical supplier, ingredient, and regulatory documentation supporting food safety and compliance
• Gain broad exposure to food manufacturing, supplier qualification, FSVP, quality systems, and regulatory requirements
• Partner cross-functionally with Quality, Purchasing, Sales, R&D, vendors, and co-packers
• Make a meaningful impact by strengthening supplier compliance, managing risk, and supporting food safety initiatives
• Grow your career with opportunities to expand your expertise across quality, food safety, regulatory compliance, and supplier management

Our client is seeking a detail-oriented Documentation Specialist to support food safety, supplier compliance, and regulatory documentation. This role will manage supplier and ingredient records, support FSVP requirements, and ensure purchased products meet applicable food safety, regulatory, and customer standards.

• Manage supplier, ingredient, and food safety documentation
• Monitor and verify documentation from domestic and international suppliers
• Perform supplier and ingredient risk assessments and support FSVP compliance
• Review specifications, COAs, questionnaires, and other compliance documentation
• Complete documentation requests and packets for customers
• Track supplier corrective actions and maintain accurate compliance records
• Support internal and external audits and regulatory requirements
• Partner with Quality, Purchasing, R&D, Sales, vendors, and co-packers

• Experience managing technical, quality, regulatory, or supplier documentation
• Strong attention to detail with the ability to manage multiple projects and changing priorities
• Experience reviewing supplier documentation, specifications, COAs, questionnaires, and compliance records
• Experience supporting audits, inspections, or regulatory requirements
• Food manufacturing, food ingredients, food safety, or related industry experience
• Food Science degree or equivalent industry experience

• FSVP certification/training
• PCQI training
• HACCP certification
• Trace Gains experience
• Supplier/vendor qualification and risk-assessment experience
• Experience working with imported ingredients, co-packers, or regulatory compliance

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