AP Specialist

About the Opportunity

Our client, a growing and stable organization, is seeking an experienced Accounts Payable Specialist to join their accounting team. This role will be responsible for managing the full accounts payable cycle, ensuring invoices are processed accurately and payments are made on time. The ideal candidate is detail‑oriented, organized, and able to work collaboratively with vendors, internal departments, and leadership to support efficient financial operations.

• Process, verify, and enter vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documents as needed.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies or payment issues.
• Monitor the AP inbox and respond to vendor inquiries professionally and promptly.
• Maintain accurate AP records and supporting documentation.
• Assist with month‑end close, including accruals and AP reconciliations.
• Support expense coding and ensure proper GL account assignments.
• Collaborate with internal departments to resolve purchase order, invoice, or payment questions.
• Assist with audits and provide requested documentation.
• Identify process improvements and support AP automation initiatives.
• Perform other accounting‑related duties and special projects as needed.

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience.
• Strong understanding of invoice processing, payment cycles, and AP reconciliations.
• Proficiency in Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Strong problem‑solving and follow‑up abilities.

• Experience with high‑volume AP processing.
• Prior exposure to month‑end close and accruals.
• Familiarity with ERP systems such as Net Suite, SAP, Oracle, Sage, or Microsoft Dynamics.
• Experience in manufacturing, distribution, logistics, or service‑based industries.
• Experience with AP automation tools or electronic payment platforms.

Salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

Workplace discrimination is illegal. By submitting to this position, you agree to keep any information received confidential to the fullest extent permitted by law.