Sr Administrative Assistant

Sr Administrative Assistant

Join a winning team of innovative thinkers, seasoned mortgage professionals, and financial experts. Build your career at Planet—recognized as a Top Mortgage Employer by National Mortgage Professional.

The Sr Administrative Assistant provides general administrative support to senior management through a variety of tasks related to organization and communication.

Essential Duties and Responsibilities

• Point of contact for all visitors and vendors. Manages the front desk and assigns badges as appropriate
• Acts as executive support resource, including but not limited to maintaining executive's calendar, making appointments and prioritizing sensitive and critical matters. Assists with the preparations of power point presentations and agendas.
• Communicates with Executive Office Manager by providing receipts for Servicing Management expense reports.
• Maintains invoice tracking and validation process to ensure all invoices are approved in a timely manner.
• Manages conference rooms and scheduling, assists with coordination of meetings, preparation of meeting material, AV needs and catering.
• Monitors inventory and orders supply, stocks all areas as needed. Works with the Property Management Company to address building issues and requests, manages the Fed Ex and UPS.
• Assists in planning and executes office events to drive employee engagement and build a positive company culture.
• Handles special projects, assists other servicing departments and other duties as assigned.

Position Requirements

Education

• High School diploma or GED equivalent required

Experience

• Minimum 3 years prior experience as an administrative assistant.
• Mortgage servicing experience preferred.

Functional/Technical Skills

• Proficiency in Microsoft Office Suite
• Strong written and verbal communication skills
• Strong organization and time-management skills
• Attention to detail and problem-solving skills

Environmental/Physical Demands

Work is typically performed in a standard office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sustain predictable work attendance, communicate with others, frequently required to stand, walk, sit, and use arms, hands and fingers to reach, handle or touch.

The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Pursuant to the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of an employee. The Company reserves the right to amend or modify this document at any time and without notice.

Our benefits package includes 3 comprehensive Cigna or Kaiser medical plans, dental, and vision insurance. We provide short term and long-term disability insurance, basic life insurance, 401(k), and 11 employer paid holidays. In addition, we offer supplemental benefits to include life insurance, critical illness and accident plans.