Administrative Specialist

Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Coroner's team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.

We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including:

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems
  , with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match
  , plus a 401(k)
• Paid parental leave, life
  insurance
  , and robust wellness
  programs
• Ongoing training opportunities and career pathing

This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.

The Ada County Coroner’s Office will aim to provide the highest standard in medicolegal death investigation, forensic analysis, pathology services, and administration. The Office will continue to seek new ways to increase quality of work while maintaining fiscal responsibility.

Learn more about Ada County Coroner's Office by visiting their website:
Coroner's Office.

Performs specialized administrative support duties and serves as first point of contact for visitors of the Ada County Coroner’s office. Supports the Administration Division by handling clerical functions, data entry, incoming correspondence, preparing and maintaining reports, and routine bookkeeping functions while ensuring compliance with Federal and State Laws. Performs cross-functional support duties across multiple office divisions as directed, contributing to overall departmental efficiency.

The Administrative Specialist I performs varied work assignments according to pre-defined guidelines, procedures, and policies. Work is performed under close supervision of the Office & Records Manager who is available to provide additional direction for assignments that are confidential, sensitive, or political in nature. Positions in this classification share a common set of core duties, but may be assigned to one or more service areas in the front office that impacts daily work focus and training assignments.

• Greets visitors to the office, provides reception services, serves as first point of contact, and monitors and escorts visitors;
• Answers multiple phone lines and screens or redirects appropriately;
• Responds to routine questions and refers non-routine questions to the appropriate persons;
• Receive, process, and respond to daily requests;
• Sorts, opens, and distributes mail; monitors email and fax correspondence and directs appropriately;
• Performs data entry and types routine correspondence;
• Sorts, files, creates, and maintains office files, reports, logs or other recordings related to office business, both physical and electronic, ensuring records are accurate and organized;
• Accesses databases for specific case information to ensure proper response to inquiries;
• Receives, records, and transmits responses to appropriate parties;
• Tracks and orders office supplies;
• Ensures compliance with office policies and procedures and Federal and State laws, including but not limited to the Health Insurance Portability and Accountability Act (HIPAA);
• Manages and oversees the sale of and inventories Coroner merchandise for sale;
• Tracks training certificates;
• Performs routine bookkeeping tasks;
• Assists Office Manager and Chief Administrative Officer in handling of administrative tasks;
• Performs primary responsibilities in one or more assigned functional service areas, and coverage in secondary service areas. Assignment may rotate based on office needs, and all incumbents are expected to perform duties across functions required. Emphasis areas include:
• Reception/Family Services:
  Focus on public contact, handling incoming calls and correspondence, greeting visitors, and assisting grieving families with compassion and professionalism.
• Reporting/Records:
  Focus on managing and fulfilling…