Facilities Administrator

Job Title:
Facilities Administrator
Department:
Facilities (Meridian) - 69

Reports to:

Facilities Management

The Facilities Administrator supports day-to-day facilities operations across assigned Sunwest Bank locations by serving as the primary site-level facilities contact. This role ensures facilities are safe, compliant, operationally sound, and consistently maintained. The position partners closely with vendors, property management, and internal teams to execute standardized facilities processes while prioritizing service requests based on urgency and operational risk

• Serve as the primary facilities point of contact for assigned locations
• Support daily building operations to maintain a safe, clean, and functional work environment
• Coordinate and track maintenance issues using the Facilities ticketing system
• Conduct site walk-throughs to identify safety, maintenance, or cleanliness concerns
• Maintain seating charts, space layouts, and basic space planning documentation
• Act as liaison with property management, janitorial services, and maintenance vendors
• Ensure vendors meet safety standards, site rules, and service expectations
• Verify vendor compliance requirements including COIs and licensing
• Maintain accurate vendor and emergency contact information

• Coordinate fire and life safety inspections, drills, and required testing
• Support compliance documentation and required safety postings
• Partner with Facilities, Security, and People Services on safety initiatives
• Review, code, and submit facilities-related invoices per Accounts Payable standards
• Validate invoices against contracts, work orders, and service confirmations
• Track invoice status and maintain organized records

• Coordinate office supplies and consumables through approved vendors
• Support conference room readiness and basic functionality
• Assist with office moves, seating changes, and minor reconfigurations
• Provide facilities support for meetings, inspections, and projects as needed
• Collaborate with Facilities leadership on work orders, vendor issues, and site risks
• Partner with internal teams to ensure consistent site operations
• Escalate issues appropriately within defined authority levels

(Required)

• High school diploma or GED
• Experience in administrative support, facilities coordination, or vendor management
• Working knowledge of Microsoft Outlook, Word, and Excel
• Basic understanding of commercial building systems (HVAC, electrical, plumbing, fire/life safety)
• Strong organizational, communication, and customer service skills
• Ability to maintain confidentiality and exercise sound judgment

(Nice to Have)

• Prior experience supporting multiple sites or locations
• Experience with facilities ticketing or work order systems

• Team Culture:
  Collaborative environment with strong cross-functional partnerships
• Growth Opportunities:
  Exposure to facilities operations within a regulated financial institution
• Benefits or Perks:
  Competitive benefits package and professional development support

• Meridian Corporate Office / Operations Center; 660
  
  E. Water tower St., Meridian,

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job.

• sedentary: limited activity, no lifting, limited walking
• moderate: mostly standing, walking, bending, frequent lifting
• light: office work, some lifting, bending, stooping or kneeling, walking

This job description reflects the general nature of the role and may change as business needs evolve. We are an equal opportunity employer. Sunwest Bank works with staff members and customers without regard to race, ancestry, national origin, sex, marital status, age, religion, medical condition, handicap, disability or veteran status and to assist the Bank in maintaining its affirmative action program.

Compliance with Bank Secrecy Act laws and…