Facilities Administrator

Facilities Administrator

The Facilities Administrator supports day-to-day facilities operations across assigned Sunwest Bank locations by serving as the primary site-level facilities contact. This role ensures facilities are safe, compliant, operationally sound, and consistently maintained. The position partners closely with vendors, property management, and internal teams to execute standardized facilities processes while prioritizing service requests based on urgency and operational risk.

Schedule:

Monday – Friday, 8:00 AM - 5:00 PM

Work Location:

Onsite Hybrid Remote
Travel:
None

Site Facilities Operations
Serve as the primary facilities point of contact for assigned locations
Support daily building operations to maintain a safe, clean, and functional work environment
Coordinate and track maintenance issues using the Facilities ticketing system
Conduct site walk-throughs to identify safety, maintenance, or cleanliness concerns
Maintain seating charts, space layouts, and basic space planning documentation

Vendor & Property Management Coordination
Act as liaison with property management, janitorial services, and maintenance vendors
Ensure vendors meet safety standards, site rules, and service expectations
Verify vendor compliance requirements including COIs and licensing
Maintain accurate vendor and emergency contact information

Fire, Life Safety & Compliance Support
Coordinate fire and life safety inspections, drills, and required testing
Support compliance documentation and required safety postings
Partner with Facilities, Security, and People Services on safety initiatives

Invoice Processing & Administrative Support
Review, code, and submit facilities-related invoices per Accounts Payable standards
Validate invoices against contracts, work orders, and service confirmations
Track invoice status and maintain organized records

Office & Site Support
Coordinate office supplies and consumables through approved vendors
Support conference room readiness and basic functionality
Assist with office moves, seating changes, and minor reconfigurations
Provide facilities support for meetings, inspections, and projects as needed

Partnership & Escalation
Collaborate with Facilities leadership on work orders, vendor issues, and site risks
Partner with internal teams to ensure consistent site operations
Escalate issues appropriately within defined authority levels

(Required)
High school diploma or GED
Experience in administrative support, facilities coordination, or vendor management
Working knowledge of Microsoft Outlook, Word, and Excel
Basic understanding of commercial building systems (HVAC, electrical, plumbing, fire/life safety)
Strong organizational, communication, and customer service skills
Ability to maintain confidentiality and exercise sound judgment

(Nice to Have)
Associate degree
Prior experience supporting multiple sites or locations
Experience with facilities ticketing or work order systems

Team Culture:
Collaborative environment with strong cross-functional partnerships
Growth Opportunities:
Exposure to facilities operations within a regulated financial institution
Benefits or Perks:
Competitive benefits package and professional development support

Meridian Corporate Office / Operations Center; 660

E. Water tower St., Meridian,

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently abled individuals to perform the essential functions of the job. Sedentary:
Limited activity, no lifting, limited walking
Moderate:
Mostly standing, walking, bending, frequent lifting
Light:
Office work, some lifting, bending, stooping or kneeling, walking
Arduous:
Heavy lifting, bending, crawling, climbing