Receptionist, Administrative​/Clerical

Job Title Administrative Assistant

Job Summary We are seeking an organized, energetic, and customer-focused Administrative Assistant to support the daily operations of our property management team. This role is responsible for helping maintain an efficient office environment while providing administrative support to onsite staff, residents, vendors, and management. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced, team-oriented environment.

We are a fun, dynamic property management company that values teamwork, collaboration, and creating a positive workplace culture. If you enjoy staying organized, helping others, and being an important part of a growing team, we would love to hear from you!

Responsibilities Greet and welcome residents, vendors, applicants, and guests in a professional and friendly manner

Answer incoming phone calls, emails, and office inquiries promptly and professionally

Maintain office organization, cleanliness, and supply inventory

Ensure office supplies and materials are fully stocked and ordered as needed

Assist with resident move-ins by preparing paperwork, coordinating schedules, and ensuring a smooth onboarding process

Print, organize, and distribute checks securely and accurately

Support billing and accounting processes including invoice tracking, data entry, and communication with vendors or accounting staff

Maintain accurate filing systems and resident records

Assist property management staff with administrative projects and daily operational tasks

Help coordinate internal office communication and scheduling

Support leasing and resident services teams as needed

Maintain confidentiality of resident and company information

Ensure compliance with company policies and professional office standards

Qualifications

Excellent communication and interpersonal skills

Strong organizational skills and attention to detail

Ability to multitask and prioritize responsibilities effectively

Positive attitude and strong customer service skills

Proficiency in Microsoft Office Suite including Word, Excel, and Outlook Ability to work independently and collaboratively within a team environment

Professional demeanor and dependable work ethic

High school diploma or equivalent required

Previous administrative, office support, or property management experience preferred

Preferred Skills Experience in property management or real estate administration

Familiarity with property management software such as Entrata or similar property management software

Basic accounting or billing experience

Strong problem-solving and time management abilities

Bilingual is a plus
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