Office Manager - Silver Trail Elementary

Office Manager
- Silver Trail Elementary

Kuna Joint School District 3 SILVER TRAIL ELEMENTARY SCHOOL
- Meridian, Idaho Open in Google Maps

Starting Date: Immediately

JOB STATUS:All Applicants
JOB TITLE:Office Manager
LOCATION:Silver Trail Elementary
REPORTS TO:Principal
HOURS:Full Time
SALARY:$15.26 - 17.96/hour (depending on previous school-based experience)
BENEFITS:Medical, Dental, Vision, Life Insurance, and PERSI (Public Employee Retirement System of Idaho)
JOB SUMMARY:
The Elementary Office Manager serves as the operational hub of the school, providing administrative, financial, and clerical support to building principal(s), staff, students, and families. This role ensures smooth daily operations, compliance with legal and district guidelines, and accurate management of financial and educational records for student and site transactions while fostering a welcoming, secure environment for the school community.

QUALIFICATIONS:

• Education & Experience: High school diploma or GED equivalent; prior experience in a school office setting preferred.
• Proactive Problem-Solver: Highly self-motivated with the ability to anticipate administrative needs and maintain composure in a fast-paced environment with frequent interruptions.
• Customer Service & Communication: Strong interpersonal skills with a welcoming demeanor for greeting visitors, supporting staff, and communicating effectively with students, parents, vendors, and district leadership.
• Technical & Organizational
  
  Skills:
  
  Proficient in standard office equipment and software applications; demonstrated ability to maintain accurate records, manage complex data, prioritize tasks, and meet firm deadlines.
• Core Competencies: Basic bookkeeping/financial management principles, strong command of English grammar and punctuation, and basic math.
• Professional Integrity: Ability to handle sensitive information with complete confidentiality and ethical discretion.

MAJOR

DUTIES AND RESPONSIBILITIES:

Executive & Administrative Support

• Provide high-level support to the Principal, managing schedules, coordinating appointments, and tracking key commitments and action items.
• Maintain situational awareness across the building, reporting issues or emerging situations to administration promptly.
• Compose, edit, and distribute official school communications (e.g., letters, bulletins, newsletters, awards, and event materials).
• Process incoming/outgoing mail, disseminate building communications, and answer main phone lines.
• Exercise judgment to handle routine administrative decisions in the supervisor's absence within established guidelines.

Financial & Operations Management

• Monitor and reconcile building account balances, general funds, purchase orders, checkbook registers, and budget reports.
• Process, collect, and deposit funds (e.g., field trips, fundraisers,