Inventory & Property Control Manager

Position Function

The Inventory & Property Control Manager serves as the contact for all property control, fleet management, physical security, key and card access management, and all shipping/receiving functions for MSU Meridian.

14. Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

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The below are intended as illustrations of the various types of duties and responsibilities assigned to the Inventory & Property Control Manager position. The absence of specific statements of duties and responsibilities does not exclude the assignment of other duties suitable for this position.

• Serve as department liaison to MSU Property Control.
• Provides direct oversight of MSU Meridian’s property control management.
• Ensure accurate and timely submission of acquisitions, disposals, and transfers of property.
• Coordinate all equipment trade-ins to ensure proper accounting of property.
• File Police reports for any lost/stolen equipment as needed.
• Responsible for the coordination of all property audits to ensure compliance with state, federal, and university regulations.
• Use Banner to ensure accountability, accuracy, and balance of funds designated as inventory expenditures.
• Maintain property database with all inventory items and history.
• Manage property control from receipt of item to distribution to disposal.
• Explore better methods of inventory control.

• Serve as Fleet Administrator.
• Ensure proper care and upkeep of fleet.
• Manages fuel PIN maintenance through MSU Transportation and Fuelman by issuing and revoking access for employees as needed.
• Manage maintenance and fuel records and supporting data entry in the MSU Property Control database system in a timely manner.
• Coordinate purchase of new vehicles for MSU Meridian, including ensuring compliance with purchase regulations, gathering quotes, processing orders, affixing proper MSU identification to vehicle, and all other fleet and inventory related duties.
• Maintain employee information for use with inventory, fleet management, keys, card access, alarm control, and phone lists.

• Function as Key Control Manager.
• Work with the university Key Shop to ensure proper designation of keys to new spaces.
• Issue and maintain database records of all keys.
• Maintain Access Control for all spaces, granting and revoking access as needed.
• Responsible for confidential alarm code maintenance.

Education:

Bachelor’s degree Business or a related field and Experience (yrs.) 3-5 years

Substitutions allowed:
Any combination of education and experience approved by HRM.

• Experience with Microsoft Office applications (Access, Excel, and Word).
• Skill in organizing resources and establishing priorities.
• Meets time sensitive task and project deadlines.
• Ability to concentrate for long periods of time.
• Possess supervisory experience.
• Self‑motivated and pays attention to detail.
• Strong interpersonal and communication skills.
• Ability to work effectively with a wide range of constituencies in a diverse community.

• Limited physical effort required.
• Ability to work effectively with a wide range of co‑workers, administrators, outside departments, and vendors.

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, .

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at  or adatate.edu. If you have any questions regarding this policy, contact the Department of Human Resources Management at  or adatate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.