Office Coordinator- Administration

• Package $20.68 - $28.95 to start, with $0 medical benefit package for you and family and a very generous 401a match

This position is responsible to support the City of Merriam’s mission by providing a variety of routine to advanced administrative work for the Administration Department. This position actively interacts with members of the public and has a strong sense of customer service and discipline.

• Serve as the primary point of contact for the public (walk-ins and telephonically), providing information or routing to the appropriate party.
• Establish a professional and welcoming demeanor when interacting with members of the public, City employees, and elected officials
• Responds to public inquiries; handles questions and matters of a more technical nature; responds professionally to citizen concerns.
• Coordinate and maintain records related to the City's solid waste program, including service changes, complaints, billing inquiries, vendor communications, program reports, and resident education materials.
• Assist the Communications Manager with preparation of public communications and outreach related to the solid waste program, including website content, flyers, letters, and other materials.
• Maintain solid waste program files and tracking systems in coordination with program partners.
• Record and transcribe meeting minutes accurately.
• May serve as back-up to the City Clerk in all capacities, when needed.
• Assist City Clerk with records maintenance, serve as a notary public, and register voters
• Assist with and coordinate department events
• Receive and distribute incoming mail to all departments as needed, and manage office supplies and replenish when necessary, with special projects and research when necessary
• Electronic transactions processing and bank deposit reconciliation and preparation
• May be responsible for running various errands in a City vehicle
• Promote City values at all times
• Other duties as assigned

• Ability to effectively communicate on a one-to-one basis with the public
• Excellent public service skills
• Ability to interact with members of the public via telephone, electronic means, and in-person
• Some knowledge of building permits and planning processes preferred, but not mandatory
• Knowledge of MS Office Suite with competence in Excel, Word, and Outlook
• Ability to use modern office equipment
• Ability to handle multiple tasks and interruptions
• Ability to establish and maintain effective working relationships with the public, employees, and elected officials

• High school diploma or equivalent
• 2 years' of previous experience working in an office administrative support setting
• Any equivalent combination of education and experience will be considered

Merriam employees enjoy excellent benefits including low- or no-cost health insurance, vision, dental, retirement contributions, tuition reimbursement, paid leave, and more!

• low- or no-cost health insurance
• vision
• dental
• retirement contributions
• tuition reimbursement
• paid leave