Project Coordinator Merrick

Job Description

Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00 pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel.

Provides specialized administrative support to the Merrick Management team and Technical Staff.

• Document control
• Word processing/preparation of documents
• Electronic filing
• Copying
• Construction administration support
• Preparation of
  • special reports
  • preparation of invoices
  • expense reports
  • meeting organization and coordination for special events and meetings as well as general office support
• Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution

• Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including:
  • secure records management
  • distribution
  • retrieval in accordance with Merrick QA Procedures
• Create document templates and standardized document theme
• Functions to assist with timely, quality production of technical products, both electronic and printed copy
• Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness
• Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists
  • with organization
  • functionality and preparedness of office equipment
  • copy areas
  • supplies and
  • conference rooms
• Assists with staff travel arrangements, expense reporting and word processing
• Undertake research on companies and organizations for marketing purposes
• Support the business unit marketing efforts as needed and required
• Create Excel and other databases and enter data
• Contribute to project budget estimates and assure Project Administration duties are performed within budget
• Meet with clients and take minutes at client meetings
• Become familiar with Merrick and client information security systems and act as the custodian of controlled information
• This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance

• Seven (7) years of experience working in a similar Administrative role in the client service fields
• Experience working in regulated environments and quality programs

• Ability to perform numerous administrative functions:
  • coordinate meeting room calendars
  • answer phones
  • act as an escort in a secured area
  • attend meetings, etc.
• Must be proficient in Microsoft Office
  365 applications, particularly the latest versions of Word, Excel and Outlook
• Knowledge of Adobe is required and ability to learn New Forma [Merrick document management software/system] and Blue Beam will be needed
• Desired minimum typing skills 60/wpm
• Ability to work in a highly productive, deadline driven working environment
• Must provide examples of experience in multitasking and adherence to deadlines
• Demonstrate a willingness to take on new tasks and learn quickly
• Be efficient, have the ability to problem solve and work under pressure
• Strong customer focus and assure quality products are delivered to the customer
• Excellent communication skills
• Demonstrate ability to self-motivate
• Ability to travel up to 10%
• Client projects for this position require United States Citizenship

• Degree Requirements:
  High School; some post-secondary education
• Experience working with AUTOCAD and Revit
• Experience working…