Administrative Assistant

Administrative Assistant About Encore Talent Solutions

Encore Talent Solutions is a trusted professional services firm dedicated to helping organizations achieve their goals by providing exceptional talent solutions. We partner closely with our clients to understand their unique culture and operational needs, delivering proactive support during times of growth, transition, and change. Our mission is to connect top talent with meaningful opportunities to drive business success.

We are seeking a Administrative Assistant to join our dynamic team. In this role, you will play a key part in providing comprehensive administrative and operational support to management and departmental teams, ensuring daily business activities are organized, efficient, and executed with a high level of accuracy. You will collaborate with leaders, team members, and cross‑functional departments to coordinate administrative processes, manage business operations support, and maintain effective communication across the organization.

• Provide administrative support to management and departmental teams.
• Coordinate calendars, schedule meetings, reserve conference rooms, and manage meeting logistics.
• Assist with departmental budgets, expense reporting, and financial tracking activities.
• Coordinate travel arrangements, itineraries, and travel‑related requests for team members.
• Process timesheets, expense reports, and other administrative documentation.
• Support employee onboarding, staff changes, and organizational updates.
• Manage departmental correspondence, communications, and document distribution.
• Maintain electronic and physical filing systems, records, and business documentation.
• Utilize business systems, ERP platforms, spreadsheets, word processing applications, and other software to support daily operations.
• Prepare reports, presentations, and other business documents as requested.
• Prioritize multiple administrative requests while maintaining accuracy, confidentiality, and attention to detail.
• Exercise sound judgment when making decisions within the scope of assigned responsibilities.

• High school diploma or equivalent required; post‑secondary education preferred.
• 6+ years of administrative, executive support, or office coordination experience.
• Proficiency with:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Microsoft Power Point
  • ERP systems
  • Office productivity software
• Experience supporting managers, departments, or cross‑functional teams.
• Strong organizational, planning, and time management skills.
• Excellent written, verbal, and interpersonal communication abilities.
• Strong attention to detail and commitment to accuracy.
• Ability to prioritize multiple assignments and meet deadlines in a fast‑paced environment.
• Demonstrated ability to work independently while supporting team objectives.
• Strong customer service and problem‑solving skills.

• Associate’s degree or additional post‑secondary education in Business Administration, Office Management, or a related field.
• Experience supporting budgets, expense management, and financial administration.
• Experience working with enterprise business systems and ERP platforms.
• Experience coordinating executive calendars, travel, and departmental operations.
• Familiarity with document management systems and electronic records management.
• Experience supporting corporate, utility, engineering, or professional services organizations.

• Location: Remote, Hybrid, or Onsite (based on client requirements)
• Engagement Type: Contract
• Contract Duration: June 2026 – June 2027
• Travel: Minimal, as required
• Collaborative team environment with opportunities to support business operations and contribute to organizational success.

Encore Talent Solutions is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.