Administrative Services Specialist

QUALIFICATIONS:

• High school diploma or equivalent.
• Proficient in the use of Excel, Word, and Google Suite. Experience using Ready Sub and Boyce.
• Financial Systems preferred.
• Proficient in the operation of a variety of general office machines including a multiple-line switchboard, copy machines, postage meter, etc.
• Possess excellent organization, communication and time management skills as well as the ability to work both independently and as a team member.
• Possess positive attitude and working relationship with school corporation staff, parents, community members and other with whom the Administration Office works with on a day-to-day basis.

• Serves as the district-wide records retention coordinator.
• Receipts deposits made to the corporation.
• Prepares book rental and fee sheets for all schools.
• Balance Parent Access and Rev Trak bank statements.
• Manages bad debt collections.
• Issues new accounts, maintains current accounts, resets passwords, maintains calendar, etc. in Ready Sub. Communicates with payroll staff substitute hires, resignations and deactivations.
• Maintains accurate absences in Ready Sub and communicates daily with building support staff to finalize substitute assignments.
• Run daily substitute reconciliation reports, verifies building sign offs and processes payroll for substitutes.
• Reconciles teacher leaves, processes information regarding short term unpaid leaves, and communicates information to teachers as well as appropriate staff.
• Files teacher leave forms.
• Monitors Ready Sub for inactive substitutes and processes deactivations.
• Creates and maintains accurate substitute personnel files.
• Creates an annual summer substitute list.
• Daily coverage of receptionist position and back up when receptionist is out of the office.
• Executes large scale task-based initiatives from planning to completion.
• Performs other duties as assigned by Office Managers and Directors.