Catechetical Ministry Assistant

Description

The Catechetical Ministry Administrative Assistant provides administrative and clerical support for the parish’s catechetical and faith formation programs. This position supports the Parish Catechetical Leader by coordinating administrative processes, maintaining records, assisting with communications, and supporting program logistics. Responsibilities may vary based on parish size, structure, and specific ministry programs.

The Catechetical Ministry Administrative Assistant provides administrative and clerical support for the parish’s catechetical and faith formation programs. This position supports the Parish Catechetical Leader by coordinating administrative processes, maintaining records, assisting with communications, and supporting program logistics. Responsibilities may vary based on parish size, structure, and specific ministry programs.

The duties and functions outlined herein are representative of the types of tasks performed within this classification. They are not listed in any order of importance. The omission of specific duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this role. Other duties may be required and assigned.

• Serves as a point of contact for catechetical and faith formation programs by greeting visitors, responding to inquiries, and directing questions appropriately.
• Provides office and receptionist support for the ministry, including answering phones, recording and relaying accurate messages, and responding to routine questions regarding programs, policies, and events.
• Performs general administrative duties including preparing and sending correspondence, scheduling, maintaining files, and creating and updating forms and materials.
• Maintains records related to catechetical programs, including registrations, rosters, sacramental documentation, attendance, and catechist information.
• Maintains and updates databases of families and students enrolled in programs; processes registrations and updates sacramental records and program participation data.
• Coordinates and supports administrative needs for meetings, classes, sacramental preparation, liturgical celebrations, and other parish events.
• Collects, tracks, and records program-related payments; prepares deposits and submits documentation in accordance with parish financial procedures.
• Gathers and maintains required sacramental documentation, including certificates and related records.
• Prepares reports by collecting and organizing information and data as requested.
• Orders and maintains supplies, materials, and resources for catechetical programs and ministry activities.
• Maintains organized filing systems, bulletin boards, and program materials.
• Attends meetings as required, records minutes, and provides administrative support as needed.
• Maintains confidentiality of sensitive information.
• Supports general parish administrative operations as needed and contributes to overall team effectiveness.
• Performs all other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires an appreciation and respect for the Catholic Church and its teachings. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies…