Operations Manager East Coast

The Office Manager will provide administrative support to our COO, Senior Vice Presidents and Vice Presidents when needed. Work entails confidential and sensitive issues requiring a high degree of discretion.

• Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
• Coordinates travel arrangements and prepares expense reports.
• Produces formats and edits correspondence and documents.
• Creates and maintains necessary tracking/coordination spreadsheets.
• Strong Project management skills.
• Prepares meeting agendas and coordinates meeting minutes.
• Performs special projects as assigned.
• Maintain corporate books up to date

• Working knowledge of the healthcare industry preferred.
• Excellent attention to detail
• A high school diploma.
• An Associate's Degree in a related field preferred.

• Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook.
• Advanced calendaring and travel coordination skills required.
• Ability to type more than 50-60 words a minute.
• Ability to interface with personnel at all levels
• Ability to effectively manage/coordinate simultaneous projects
• Ability to be flexible and multi-task
• Excellent interpersonal and communication skills
• Excellent initiative and customer service focus
• Excellent organizational skills and the ability to meet strict deadlines
• Demonstrated ability to deal with confidential information

The position schedule will be Monday thru Friday typically 8:00 a.m. to 5:00 p.m., however work hours may be subject to change dependent upon business needs.

Noise or Vibrations:
Copy machine, phones, computer and printer, other office equipment

Hazards:
Occasional contact with communicable diseases, electrical equipment, blood borne pathogens, etc.

Personal protective equipment:
Provided if necessary (gowns, gloves, masks, head cover)

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice