Project Coordinator III

Ares is seeking a highly organized and proactive Project Coordinator III to support the eMITS Broadcast Production Manager and Events, Projects, Integrations, Collaborations (EPIC) Manager in the coordination, administration, and execution of enterprise broadcast production and event activities supporting NASA.

eMITS is the Agency’s enterprise-level contract creating and delivering multimedia and technical communications through the use of the internet, digital platforms, and IT management for NASA’s Office of the Chief Information Officer (OCIO) and Office of Communications (OCOMM).

This position serves as a central coordination and administrative resource, helping leadership manage meetings, schedules, action items, contract reporting, travel, purchasing, property, fleet, and other operational requirements. The ideal candidate is detail-oriented, responsive, comfortable managing multiple priorities, and able to work effectively with employees, leadership, NASA customers, vendors, and the eMITS Business Office. Come join us in support of NASA’s mission to inspire the world through information and discovery.

• Provide day-to-day administrative and project coordination support to the eMITS Broadcast Production Manager and EPIC Manager.
• Schedule and coordinate meetings, including managing invitations, agendas, meeting logistics, and follow-up activities.
• Attend meetings, capture detailed notes, document decisions, and maintain action-item trackers to ensure assigned tasks are followed through to completion.
• Assist leadership with calendars, project schedules, deadlines, staffing coordination, and other administrative needs.
• Organize and maintain project documentation, shared files, trackers, schedules, and records.
• Assist with preparation and coordination of presentations, reports, spreadsheets, briefing materials, and leadership communications.
• Assist with monthly eMITS contract reporting by collecting, organizing, and consolidating accomplishments, metrics, mission highlights, staffing information, and other required inputs.
• Support the preparation and organization of documentation needed for customer and internal management reviews.
• Assist leadership with logistical planning and coordination for productions and events, including transportation, equipment movement, shipping, receiving, facility needs, and other operational requirements.
• Maintain awareness of upcoming productions and events to proactively identify administrative or logistical requirements.
• Coordinate and assist with the NASA badging process for vendors, consultants, subcontractors, and other external personnel supporting eMITS productions and events.

• Work closely with personnel to prepare purchase requests in compliance with company and contract guidelines and requirements.
• Assist the Procurement Office with purchase order documentation as needed.
• Receive procured items, ensure required documentation is accurate and complete, tag equipment when applicable, and enter items into the appropriate tracking database.
• Establish and maintain effective communication with vendors, the Business Office, employees, and leadership.
• Maintain purchasing, receiving, and property records in a highly organized manner and ensure required documentation and filing remain current.
• Support tracking and accountability of company, contract, and Government property used in support of eMITS operations.
• Assist Broadcast Production and Events leadership with tracking equipment purchases, deliveries, inventory, transfers, and other logistical requirements across supported NASA locations.

• Prepare and coordinate travel requests,…