Accounts Payable Specialist

Job Description

Summary: Responsible for all accounts payable activities in the office to include preparation, review and maintenance of records by performing the following duties.

Duties and Responsibilities include the following:

• Maintains all accounts payable files to include filing invoices in designated areas and updating vendor information on computer.
• Matches purchase orders with vendor invoices to assure accuracy and prepare for computer entry on a daily basis.
• Prepares all accounts payable checks according to company procedures.
• Mails accounts payable checks with appropriate supporting documentation.
• Prints all accounts payable reports.
• Assists with monthly closing procedures for accounts payable.
• Monitors all paperwork, invoices, correspondence and verbal communication with vendors.
• Performs end-of-month procedures as required.
• Researches and responds to all accounts payable inquiries in a prompt manner.
• Operates standard office equipment to include:

• Calculator
• Photocopy machine
• Facsimile machine
• Computer and printer
• Multi-line telephone

Skills:

• Oral Communication Skills
• Written Communication Skills
• Reading Skills
• Technical Communication
• Customer Relations
• Customer Service
• Professionalism
• Math Aptitude
• Budgeting
• Organization Filing
• Time Management
• Computer Literacy
• Organization

Education/

Experience:

• High School Diploma or equivalent;
  Associate's degree in Accounting or related field preferred.
• Minimum 5 years of experience in accounts payable or a similar role.
• Proficiency in Microsoft Office, particularly Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.