Lead Mail Room Assistant

Job Title: Lead Mail Room Assistant

Location: Mesa, AZ (Onsite)

• 100% onsite in Mesa, AZ with no remote or hybrid option.
• Responsible for the accurate and timely handling of all incoming, outgoing, and interoffice mail.
• Ensure efficient mail operations across departments and branches while maintaining postage accuracy, delivery schedules, and mailroom organization.

• Receive, sort, and distribute incoming mail to appropriate departments and branch locations.
• Process incoming and outgoing envelopes and packages from carriers such as UPS, Fed Ex, and US Government Client.
• Determine correct postage and affix postage using the mail metering machine.
• Maintain accurate records of outgoing mail and postage usage.
• Prepare and stage outgoing mail for end-of-day carrier pickup.
• Serve as a point of contact for mail-related questions and inquiries.
• Assist with ordering, organizing, and storing mailroom supplies.
• Perform minor data entry and respond to mail-related emails as needed.
• Assist with other administrative duties as assigned.
• Perform occasional lifting of boxes weighing 30-50 pounds.

• Applies basic job skills with the ability to develop advanced skills related to mailroom operations.
• 1-2 years of experience in a mailroom or similar operational role preferred.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage daily priorities.
• Reliable, punctual, and able to meet daily deadlines.
• High School diploma or equivalent.