Administrative Coordinator

Job Title:

Project Administrator

We are seeking a dedicated Project Administrator to provide essential administrative support for a data center project in Mesa, AZ. This position is based on-site, in a trailer located at the crossroads of Sossaman and Elliot.

• Greet visitors, determine the nature and purpose of visits, notify employees of visitors as appropriate, and direct visitors to specific destinations.
• Set up new employee equipment based on business needs.
• Provide routine administrative support to managers or functions, including preparing expense reports and reconciling credit card statements.
• Process and distribute packages, maintain tracking logs, and distribute mail from the Southwest office.
• Distribute incoming communications to site teams and respond to routine requests.
• Track, order, and stock office supplies.
• Coordinate and order meals for team events and virtual training meetings.
• Maintain a positive and professional attitude, and manage competing demands efficiently.
• Work collaboratively and cross-functionally to solve problems and achieve team goals.
• Handle highly confidential and sensitive information with discretion and integrity.
• Maintain jobsite conference rooms and break rooms, ensuring cleanliness and organization.
• Assist with project craft workforce onboarding, including i9 verification and OSHA card copies.
• Support the client leadership team with tasks such as ordering supplies, routine maintenance, and event organization.
• Manage and track visitor safety equipment and maintain a site contacts list.
• Assist with setting up and maintaining GDC/G-Suite accounts.

• Proficiency in Microsoft Office.
• Experience in construction administration.
• Ability to schedule meetings and coordinate projects.
• Skill in material procurement and managing safety orientations.

• High school diploma required; a four-year degree in a construction-related field is preferred.
• Ability to lift up to 40 lbs.
• Pass a 10-panel drug screening.
• Possess a reliable vehicle.
• Residence in East Valley.

This role requires working onsite in a trailer Monday through Friday, from 7:30 am to 4:00 pm, with a half-hour lunch break. The location is in Mesa, off Sossaman and Elliot. There is an opportunity for overtime on Saturdays. Benefits include participation in an ESOP company, 401k, PTO, sick time, and medical, dental, and vision insurance.

This is a Contract to Hire position based out of Mesa, AZ.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Mesa, AZ.

This position is anticipated to close on Mar 2, 2026.

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom