Management Assistant II

Position Overview

A Management Assistant II is a professional classification that performs a variety of moderately difficult‑to‑complex administrative research work in support of a department or unit that may involve independent research and analysis of management systems, policies and practices, and accounting control procedures. Work may involve directing or participating in gathering information; performing statistical analyses; assisting in the preparation and administration of the department or unit budget;

coordinating department or unit personnel functions; managing projects; planning and reporting operations; studying special administrative problems; administering contracts; purchasing; and developing improved systems, procedures, and forms to lower operating cost or increase efficiency. Responding to requests or complaints from City employees or the general public may be an important element in this assignment. Responsibilities may include supervision of clerical, paraprofessional, and/or maintenance classes.

This position differs from the entry‑level professional classification of Management Assistant I by its more diverse and complex nature of assignments, and the greater independence under which the work is performed. Administrative direction is received from a department director or above, administrative supervisor, etc., with work reviewed through conferences, meetings, written reports, and by overall results achieved. This class is FLSA exempt‑administrative.

• Graduation from an accredited college or university with a Master’s Degree in Public Administration, Business Administration, or a related field and 1–3 years of professional‑level administrative experience (including professional‑level internship experience) such as significant experience preparing and monitoring a budget, researching and analyzing data, making recommendations to management, and report preparation involving research, analysis, and recommendations to management.
• OR graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration, or a related field and 3–5 years of professional‑level administrative experience.

• Must possess a valid Class D Arizona Driver’s License by hire or promotion date.
• Must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and the Federal Bureau of Investigation prior to commencing employment with the City of Mesa.
• Because of the confidential, sensitive nature of the information handled, successful completion of a background investigation is required (Police Department and Mesa Public Safety Support Department Assignments).
• Must complete Department of Transportation (Use the "Apply for this Job" box below). Suspicion Training for supervisors within 30 days of supervisory assignment of DOT safety sensitive employees (Safety Services Assignment).

Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre‑employment or pre‑placement alcohol, drug, and/or controlled substance testing as outlined in City policy and procedures (Police Department and Mesa Public Safety Support Department Assignments).