Executive Assistant AZ_Mesa_HQ

Position Overview

Verra Mobility is seeking an Executive Assistant to partner closely with the CEO, enabling organizational efficiency, ensuring seamless day-to-day operations, and supporting the execution of key business priorities.

• Partner with the Chief Executive Officer to manage day-to-day administrative operations, drive key initiatives, and streamline administrative processes across departments.
• Partner with senior leadership and executive assistants to ensure optimal organization of key company operating initiatives such as company meetings, board meetings, and ad hoc working sessions.
• Manage overall leadership team calendars, including overseeing meeting coordination from sending invites, securing meeting spaces, and follow‑up correspondence.
• Support coordination and calendar efforts for team events, assist with logistics for team‑specific onboarding, event planning, and travel coordination.
• Work seamlessly across internal departments, supporting the broader senior leadership team on key initiatives or special projects.
• Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.
• Plan and execute special projects such as departmental or company events, offsite meetings, and team‑buildings.
• Prepare and track expense reports, including reconciliation of all credit card receipts.

• 5+ years of experience as an Executive Assistant reporting to a C‑Level.
• Bachelor's degree or equivalent working experience.
• Strong ability to execute multifaceted projects with minimal supervision.
• Excellent verbal and written communication skills, with the ability to proactively engage with stakeholders at all levels.
• Proven experience in creating reports and spreadsheets including advanced experience in MS Office Suite (PowerPoint, Excel, Word, Outlook, etc.).
• Attention to detail and ability to juggle multiple tasks simultaneously.
• High level of professionalism and ability to handle sensitive information with complete discretion.

Verra Mobility is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

With your explicit consent which you provided as part of the application process, we will retain candidate personal data solely for the business purpose for which it was collected. In no event will we retain such data more than two (2) years following the closure of the recruitment process relating to the role for which you applied or in the event other related job opportunities arise within the company.

Verra Mobility Applicant Privacy Notice.