Administrative Assistant

Benefits

• 401(k)
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Free uniforms

Vita Aera Premium Aviation Services LLC

Vita Aera is seeking a highly organized and detail-oriented Administrative Assistant to support our Executive team. This role is essential in ensuring the smooth operation of administrative, HR, accounting, and logistical functions across the organization.

• Support payroll preparation, expense tracking, and basic accounting processes
• Coordinate recruitment, onboarding, and employee documentation compliance
• Manage office and operational supply procurement
• Serve as a point of contact for vendors and incoming communications
• Assist with executive scheduling, travel arrangements, and reporting
• Provide day-to-day operational support to leadership

• Associate’s or Bachelor’s degree in Administration, Accounting, HR, or related field
• 2–5 years of experience in administrative, HR, or accounting roles
• Experience with payroll processing and recruitment
• Proficiency in Microsoft Excel and accounting/HR systems (Quick Books or similar)
• Bilingual (English/Spanish) preferred

• Strong multitasking and organizational skills
• High level of discretion and professionalism
• Excellent communication and problem-solving abilities
• Ability to work effectively in a fast-paced environment

This is an excellent opportunity for a motivated professional who thrives in a dynamic setting and is eager to contribute to a growing aviation-focused organization.