Facilities Administrator

Kforce has a client that is seeking a Facilities Administrator in Mesa, AZ.

Key Responsibilities:

Facilities & Office Operations:

* Track facilities service requests and ensure timely, quality completion

* Manage building spaces including meeting rooms, storage areas, and security access

* Maintain seating charts and support onboarding/offboarding logistics

* Coordinate furniture repairs and general office maintenance

* Manage office and contractor supplies when standard ordering access is unavailable

Vendor & Property Management:

* Schedule and coordinate vendors for on-site locations

* Manage vendor invoicing and payment coordination with Accounts Payable

* Set up new vendors and oversee ongoing maintenance vendors

* Liaise with property management and landlords for building needs

* Oversee cleaning services, including day porters and supplies

* Support security vendors, guards, and related supplies

Safety, Compliance & Risk:

* Ensure safety procedures are followed and equipment is available and maintained

* Coordinate fire drills and evacuation drills with local fire departments and property managers

* Manage safety training and site visits

* Track incident reports in coordination with Risk and Insurance

* Manage HR compliance posters across all locations

* Submit PPE vouchers (boots, vests, hard hats) for construction employees

Finance & Administrative Support:

* Prepare expense reports (Concur)

Assist Finance and Accounting with:

* Month-end reporting

* Capital expense (CAPEX) reviews

* Asset tracking by location

* Monthly rent payments

* Support project documentation and reporting

Project & Manager Support:

* Assist with project management for office moves and build-outs

* Coordinate schedules, calendars, and communications across departments

* Support international travel arrangements and assist employees with travel tools

* Train and support teammates and leaders without corporate credit cards
* Highly organized with strong attention to detail

* Ability to manage multiple tasks simultaneously

* Flexible, adaptable, and proactive with a
-can-do- attitude

* Comfortable working independently with minimal supervision

* Exercises sound judgment and discretion with confidential information