Office Manager- Continuous Post

Description

The starting wage for this position is listed above. This position is represented by ACsE/IEA-NEA:
Associate of Civil Service Employees. Employees in positions allocated to this level work under direction to provide staff assistance for a major campus/university department. They function as an agent of the unit or organization by performing highly specialized administrative support duties. In-depth knowledge of the organization, programs, policies, and procedures of the unit is essential, along with the ability to use computer systems, word processing, database, and software packages, and to exercise discretion in handling sensitive and confidential information.

• Relieves the designated member(s) of the unit staff of numerous personal contacts and determines an appropriate course of action.
• Reviews incoming mail, selects and responds to items within scope of responsibility.
• Keyboards documents containing confidential or sensitive information; transcribes and/or records confidential or sensitive information; independently composes and provides drafts of correspondence, memos, and reports that represent the position(s) of the designated member(s) of the unit staff.
• Establishes and revises the calendar(s) of the designated member(s) of the unit staff, informing him or her of impending engagements.
• Coordinates logistical arrangements for conferences and meetings, and prepares necessary materials and travel for the designated member(s) of the unit staff.
• Establishes and maintains confidential records and files of the designated member(s) of the unit staff.
• Maintains records of unit fiscal transactions involving a variety of accounts and provides advice regarding appropriateness of requested expenditures.
• Assists in creation of publications for internal and external audiences (brochures, posters, letterhead, websites, social media accounts).
• Attends meetings as a delegate for the designated member(s) of the unit staff when requested.
• Researches as requested and reports information which requires evaluation of sources or application of regulations and procedures to specific cases.
• Establishes and maintains inventory records, conducting periodic checks for inventory control purposes.
• Anticipates and responds to detailed office support needs of the designated member(s) of the unit staff through independent performance of lower level duties or supervision of assigned staff.
• Plans, organizes, assigns, and reviews the work of the unit's administrative support staff and participates in their selection, training, and evaluation; coordinates searches.
• Provides information to students regarding the major/minor program, such as the application process, scheduling classes, graduation requirements, etc.
• Performs duties listed in the lower level of this classification series.
• Performs other related duties as assigned.

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Illinois Residency Requirement:
Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.

Sponsorship for Work Authorization is not available.

SIU Carbondale is an Equal Opportunity Employer, including but not limited to disability and/or veteran status.