Secretary Student Support - Poston Junior High School

Position: Secretary for Student Support - Poston Junior High School
* Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.

* East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.89

Class/Calendar:

B21, 10.25 months

Benefits:

Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire

Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire

Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To provide administrative and clerical support to assigned personnel; to communicate information regarding school and/or district policies, procedures and functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

Key Responsibilities:

* Perform secretarial functions (i.e. typing, filing, recordkeeping, composing correspondence, scheduling appointments, etc) to assist assigned personnel

* Respond to inquiries from students, parents, district personnel and general public to convey information, school and/or district policies and procedures, etc

* Evaluate inquires and/or situations to take appropriate action or direct to appropriate personnel for resolution

* Prepare written materials (i.e. correspondence, letters, notices, etc) to document activities, provide written reference and/or convey information

* Process various documents and materials (i.e. purchase orders, schedule changes, etc) to disseminate information to the appropriate parties

* Establish and maintain files to secure appropriate data for administrative reference

* Compile data from a variety of sources and prepare reports to ensure accuracy and compliance with financial, legal and/or administrative requirements

* Coordinate a variety of programs and activities (i.e. meetings, school functions, special events, etc) to assist assigned personnel in the delivery of services according to established guidelines

* Monitor assigned activities and/or program components to coordinate activities to ensure compliance with established guidelines

* Attend meetings to convey and/or gather information required to perform functions of the position

* Regular and on-time attendance required

* Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit

* Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

* High School education or equivalent

Preferred Qualifications:

* Knowledge of Synergy system

* Bookkeeping and recordkeeping experience

Skills &

Competencies:

* Models the attributes and skills of the MPS Portrait of a Graduate

* Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community

* Above average proficiency in typing, with good accuracy; above average test battery; good English grammar and math aptitude

* Computer proficiency to include use of basic software applications (Word, Excel, etc)

* Ability to operate standard office equipment

* Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public

* Ability to communicate effectively (verbal and written); maintain confidentiality

* Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision

* Knowledge of school district policies and procedures beneficial

Work Environment &

Physical Requirements:

* Typically based in the school's main office or administrative area

* Frequent contact with students, parents, teachers, and administrators-requiring strong interpersonal and communication skills

* Adheres to school schedules but must be flexible to handle emergencies or last-minute changes

* Manages phones, emails, calendars, paperwork, and unexpected issues…