Secretary to Assistant Principal - Mesa High School

* Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.

* East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$19.89

Class/Calendar:

B21, 12 months

Benefits:

Vacation (12 months only), sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire

Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire

Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To provide administrative and clerical support to school assistant principal and/or assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions.

Key Responsibilities:

* Perform secretarial functions (i.e. typing, filing, recordkeeping, scheduling and coordinating activities, etc) to provide clerical support for assistant principal and/or assigned personnel

* Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines

* Direct students with attendance and/or discipline referrals to the appropriate assistant principal/team leader

* Type and revise master schedule; input student and teacher scheduling data

* Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, school mailings, etc) to communicate and convey information to students, parents, teachers, etc

* Process and/or prepare documents and materials (i.e. suspension and expulsion letters, facility permits, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations

* Schedule and process paperwork for CIT and 504 meetings

* Assist with registration schedules, open house and commencement

* Regular and on-time attendance required

* Serve as receptionist and distribute district and US mail during the summer months

* Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

* High School education or equivalent

* Knowledge and experience with Synergy system

Preferred Qualifications:

* Bookkeeping and recordkeeping experience

Skills &

Competencies:

* Models the attributes and skills of the MPS Portrait of a Graduate.

* Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community.

* Above average proficiency in typing, with good accuracy; excellent test battery; high English grammar and math aptitude

* Computer proficiency to include use of basic software applications (Word, Excel, etc)

* Ability to operate standard office equipment

* Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public

* Ability to communicate effectively (verbal and written); maintain confidentiality

* Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision

* Knowledge of school district policies and procedures beneficial

Work Environment &

Physical Requirements:

* Typically works in the main office or administrative area of a school

* Must handle frequent interruptions from students, parents, teachers, and staff.

* Regularly interacts with the assistant principal, principal, faculty, and sometimes the district office

* Manages multiple tasks simultaneously-answering phones, handling paperwork, scheduling, and more

* May need to deal with disciplinary issues, upset parents, or urgent administrative tasks.

* Prolonged periods of sitting at a desk or computer

* Occasionally lifting light items (10-20 lbs), such as…