Secretary to Assistant Principal - Mesa High School

Secretary to Assistant Principal - Mesa High School

Tasked with providing administrative and clerical support to the school assistant principal and/or assigned personnel, ensuring compliance with financial, legal, and administrative requirements.

• Perform secretarial functions such as typing, filing, recordkeeping, scheduling, and coordinating activities to support the assistant principal.
• Respond to inquiries from students, parents, teachers, district personnel, and the general public, providing procedures, information, or direction as required.
• Direct students with attendance or discipline referrals to the appropriate assistant principal or team leader.
• Type and revise the master schedule and input student and teacher scheduling data.
• Compose documents such as correspondence, newsletters, memos, minutes, and school mailings to communicate with stakeholders.
• Prepare and process documents including suspension and expulsion letters, facility permits, and incoming/outgoing mail in compliance with regulations.
• Schedule and process paperwork for CIT and 504 meetings.
• Assist with registration schedules, open house, and commencement activities.
• Maintain regular and on‑time attendance.
• Serve as receptionist and distribute district and U.S. mail during the summer months.
• Assist with other duties as assigned.

• High school education or equivalent.
• Knowledge and experience with the Synergy system.

• Bookkeeping and recordkeeping experience.

• Demonstrate the attributes and skills of the MPS Portrait of a Graduate.
• Commit to the MPS Promise of knowledge, service, and college readiness.
• Above‑average typing proficiency with good accuracy and strong English grammar and math aptitude.
• Proficiency with basic office software such as Word and Excel.
• Ability to operate standard office equipment.
• Build effective relationships with students, parents, site and district personnel, and the general public.
• Communicate effectively both verbally and in writing while maintaining confidentiality.
• Organize, prioritize, and take initiative to manage workload and meet deadlines in a frequently interrupted environment.
• Knowledge of school district policies and procedures is beneficial.

• Primary work location is the main office or administrative area of a school.
• Regularly handles interruptions from students, parents, teachers, and staff.
• Interacts with the assistant principal, principal, faculty, and sometimes the district office.
• Manages multiple tasks simultaneously, including answering phones, handling paperwork, and scheduling.
• Handles urgent administrative or disciplinary matters.
• Prolonged periods of sitting at a desk or computer.
• Occasional lifting of light items (10–20 lb) such as files or office supplies.

Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state, and local laws regarding equal employment opportunity and anti‑discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law.

Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.