Administrative Assistant

About This Role

Join CAE as an Administrative Assistant! Be part of our innovative team at CAE, driving excellence behind the scenes. If you’re organized, efficient, and ready to make an impact, we want you!

Responsibilities include, but are not limited to:

• Answer phone calls in a courteous and professional manner; forward phone calls as required, introducing the caller and the purpose of the call to the recipient of the call.
• Meet and greet visitors at the reception desk and guide visitors to the appropriate person in the department.
• Issue employee, visitor, and contractor badges.

• Organize and coordinate schedules.
• Set up systems to improve efficiency.

• Plan and organize travel, including flights, hotels, and transportation.
• Prepare itineraries and track expenses.

• Filter, prioritize, and respond to emails and other forms of communication.
• Write and edit emails, draft memos, and prepare communications.
• Screen and direct phone calls.

• Schedule meetings, prepare materials, and take minutes during meetings.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.

• Conduct research and prepare Word, Excel, PowerPoint presentations, agendas, reports, and other documents in support of organizational objectives.
• Create, edit, or distribute documents.
• Ensure brand integrity, information security, and confidentiality.

• Serve as a coordinator for various parties involved in events.

• Take on special projects.
• Manage office supplies and inventory.
• Assist Human Resources with orientations.

Preferred Attributes:

• Strong business sense with the ability to prioritize and make sound judgment calls.
• Commitment to excellence, performing duties at the highest level consistently.
• Excellent communicator, able to interact confidently and professionally with all levels.
• Ability to work with sensitive information.
• Team player with team-oriented experience.
• Service-focused, dedicated to maintaining effective relationships with senior leadership.
• Ability to think outside the box with a sense of urgency.
• Tech-savvy and proficient in using technology in daily work.
• Strong analytical and problem-solving skills.
• Attention to detail.

Position Type: Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As "One CAE," we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at