Records Clerk - Specialized Student Services

Records Clerk
- Specialized Student Services

Mesa USD 4 Specialized Student Services
- Mesa, Arizona. Open in Google Maps.

Job

Final date to receive applications:
Sep 02, 2026 11:59 PM (Mountain Standard Time)

Posted:
Aug 26, 2026 6:00 AM (UTC)

Starting Date:
To Be Determined

• Forbes names Mesa Public Schools in their list of Best Employers in Arizona for multiple years.
• East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type: Full-time (40 hours per week)

Base Hourly: $17.78

Class/Calendar: A13,12 months

Benefits: Vacation, sick leave, holidays,retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay: Available annually

New Hire

Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to aten-year maximum

New Hire

Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary: To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.

Key Responsibilities:

• Record and maintain central office records for special education programs on Synergy and On Base
• Coordinate all registration activities (entering, dropping, changes, etc) with schools
• Process incoming and outgoing requests of special education records from appropriate parties
• Process Synergy query requests for appropriate personnel
• Review special education paperwork for accuracy and compliance
• Maintain current, accurate information to track special education student census
• Process, prepare and submit reports for district, state and federal requests regarding special education student census data
• Perform general clerical tasks including telephone use
• Respond to inquiries, or direct to appropriate personnel, to provide information and/or direction
• Participate in additional training in use of student database systems (Synergy)
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• High School education or equivalent
• Minimum two years clerical experience

Skills &

Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, etc); proficiency in use of student database system (Synergy)
• Ability to operate standard office equipment
• Ability to organize, prioritize, take initiative and meet deadlines with an accurate attention to detail while working with frequent interruptions, change in assignments and minimum supervision
• Ability to effectively communicate (verbal and written) with students, parents, district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
• Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel at all levels
• Ability to lift moderate to heavy boxes

Work Environment &

Physical Requirements:

• May be located within the main office, special education department, or district-level office
• Typically follows standard school hours (e.g., 7:30 AM – 4:00 PM), Monday through Friday
• Frequent interaction with special education teachers, administrators, parents, and district staff
• A high level of confidentiality is required due to handling sensitive student records (e.g., IEPs, psychological evaluations)
• Heavy use of computers, student information systems (SIS), electronic filing systems, printers, copiers, and possibly fax machines
• Occasional…