Administrative Specialist Asset Custody & Data Center, Fort Defiance, AZ

Administrative Specialist
Job Description

JOB VACANCY ANNOUNCEMENT

Class

Summary:

This class is the third or four levels in the Administrative Support series. Incumbents perform the duties of the previous levels as well as more complex and non-routine administrative functions requiring a diverse knowledge of applicable laws, regulations, local customs, and departmental policies and procedures. Responsibilities may include preparing reports requiring the analysis or interpretation of data; preparing and proofing original documents and correspondence;

conducting training sessions; assisting with the development of proposals; performing basic accounting functions for assigned area; coordinating event logistics; preparing materials for Board meetings and taking minutes; and coordinating on-going operational processes. Incumbents may provide direction to less experience staff. Safety is a critical factor with NHA and all employees will adhere to Safety Policies and ensure Safety is how we perform our duties.

• Performs a variety of administrative activities, which may include: making travel arrangements; scheduling and coordinating meetings; preparing materials for Board meetings; transcribing meeting minutes; performing basic accounting transactions and functions; and managing supervisor’s and/or departmental calendar.
• Initiates, develops, processes, prepares and records paperwork, databases, spreadsheets, applications, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records.
• Collects, compiles, analyzes, and reviews information and/or data as directed.
• Coordinates department events including training sessions.
• Prepares, reviews, and/or processes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other related information in assigned area of responsibility; may maintain records and databases.
• May assist with budget preparation and maintenance; may approve expenses and/or prepare cost estimates to assist with preparing budget recommendations.
• May prioritize and assign work to lower level staff; monitor the performance of lower level staff and train staff on work methods and procedures.
• Performs other duties of a similar nature or level.

• Utilizing modern office equipment;
• Providing customer service;
• Proofreading and editing documents;
• Preparing reports and forms;
• Typing correspondence, memos, and/or other related information;
• Assembling and organizing data and information;
• Performing basic accounting functions;
• Facilitating training sessions;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

• Valid Driver’s License
• Associate's degree or two-year technical certificate or an Equivalency;
• Five years of administrative support experience.

NHA is an EOE/ADA/V/NP/Federal IP Employer