Administrative Assistant

• Location 2260 West Broadway Road,Suite 102,Mesa, AZ, 85202,United States
• Job Category Administration
• Employee Type Full-Time

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Administrative Assistant

Administration

Senior Executive Assistant

Non-Exempt

Bio Lab Holdings, Inc. and its affiliates companies (“the Company”) is a biotechnology company committed to raising the standard of caring by developing, manufacturing, and commercializing breakthrough products with patient care in mind. At the heart of our work is a mission to optimize the standard of wound care through innovations grounded in science, compassion, and collaboration. We support healthcare distributors, providers, and patients worldwide who share our same initiatives to deliver clinical performance and real-world impact.

The
Administrative Assistant serves as the primary point of contact for employees, visitors, vendors, candidates, and guests, creating a welcoming and professional first impression. This position oversees front desk operations, provides administrative support across departments, coordinates daily office activities, and contributes to an organized, efficient, and service-focused workplace.

The successful candidate will demonstrate strong organizational skills, attention to detail, professionalism, and a customer-service mindset. This individual must be able to manage multiple priorities, adapt to changing business needs, and maintain a positive and composed demeanor in a fast-paced environment.

• Greet and welcome visitors, vendors, candidates, and guests in a professional manner.
• Answer, screen, and route incoming phone calls.
• Manage visitor sign-in procedures and maintain accurate visitor logs.
• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing shipments and courier services.
• Maintain a clean, organized, and professional reception area.
• Serve as the primary point of contact for general office inquiries.

• Provide administrative support to departments as needed.
• Schedule meetings and reserve conference rooms.
• Prepare agendas, meeting materials, and presentation packets.
• Assist with document preparation, formatting, proofreading, and distribution.
• Maintain organized electronic and physical filing systems.
• Support data entry, recordkeeping, and routine reporting.
• Assist with onboarding documentation and administrative processes for new hires.
• Track and replenish office forms, supplies, and administrative materials.

• Manage office supply inventory and place orders as needed.
• Coordinate office maintenance requests and vendor services.
• Assist with workspace setup and office readiness.
• Support office safety, cleanliness, and organization initiatives.
• Coordinate employee events, lunches, celebrations, and company meetings.
• Monitor and maintain shared office spaces, conference rooms, and break areas.
• Assist with company communications and office announcements.

• Partner with department leaders on administrative initiatives.
• Help coordinate internal meetings, training sessions, and company events.
• Maintain department trackers and administrative records.
• Support special projects and process-improvement initiatives.
• Assist with travel arrangements and logistics when required.
• Support compliance documentation and internal administrative processes.

Thisjobdescriptionisnotintendedtobeanexhaustivelistofallduties,responsibilities,or

qualifications associated with the job. Other duties may be assigned.

• Administrative Excellence :
  Completes front desk, clerical, recordkeeping, and administrative responsibilities accurately,…