Administrative Coordinator - Mesa,AZ Job Mesa area,Arizona USA,Administrative/Clerical

Administrative Coordinator

A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve.

Salary: $23 hr

Schedule: Monday - Friday

Job Summary

The Administrative Coordinator provides administrative and operational support to the Development team, with a primary focus on Major and Planned Giving activities. This position supports donor engagement, fundraising operations, scheduling, communications, events, donor records, research, and stewardship activities. The Administrative Coordinator works closely with Development staff to help maintain accurate donor information, coordinate cultivation and stewardship efforts, and support the effective operation of the department.

Success in this position requires strong organization, attention to detail, professionalism, discretion, collaboration, and the ability to manage multiple priorities in a donor-centered environment

Responsibilities

Coordinate and maintain calendars for assigned Development staff, including proactively scheduling donor, prospect, internal, and external meetings and assisting with related meeting logistics.

Draft, edit, format, and prepare donor correspondence, proposals, presentations, meeting materials, and other fundraising-related communications.

Communicate with donors, prospects, community partners, and other external stakeholders by email, telephone, and other approved communication methods with professionalism, responsiveness, and discretion.

Protect the confidentiality and security of donor, prospect, financial, organizational, and other sensitive information in accordance with organizational policies and applicable requirements.

Enter, update, and maintain accurate donor and prospect information, contact reports, meeting notes, activities, and other records within the organization's donor customer relationship management (CRM) system, including Raiser’s Edge/NXT or other designated systems.

Generate routine reports, lists, and other information from donor systems and assist Development staff with data tracking, portfolio management, follow-up activities, and administrative reporting.

Coordinate and support donor stewardship and cultivation activities and events, including invitations, RSVPs, event logistics, materials, setup, donor communications, and post-event follow-up.

Assist with the development and coordination of donor communications, including monthly donor newsletters, stewardship communications, and other approved outreach materials.

Conduct donor and prospect research using approved resources to gather information regarding philanthropic interests, giving history, community involvement, and other information relevant to donor cultivation and engagement.

Participate in Development team meetings, organizational meetings, projects, and activities as assigned and provide administrative support toward departmental goals and priorities.

Assist in drafting, editing, formatting, and coordinating donor proposals and supporting materials to help ensure accuracy, consistency, professionalism, and alignment with identified donor interests and organizational priorities.

Contribute relevant information, observations, and feedback during team discussions and participate in process‑improvement efforts related to administrative and fundraising operations.

Maintain a professional and donor‑centered presence when interacting with donors, prospects, volunteers, community partners, vendors, staff, and other internal and external stakeholders.

Coordinate administrative processes and maintain organized…

Administrative Coordinator - Mesa, AZ