Supervisor - Procurement Specialist ; Buyer - Purchasing

Position: Supervisor - Procurement Specialist I (Buyer) - Purchasing
* Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona.

* East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time

Base Salary:

$60,252.00

Class/Calendar:

C52, 12 months

Benefits:

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire

Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire

Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To procure supplies, equipment and services utilized by the district; to administer and manage resulting contracts; to ensure compliance to the USFR, federal, state and local laws and district policies and procedures; to ensure district revenues are effectively utilized; to provide assistance and training to district personnel regarding the procurement process; to solve complex procurement issues; to provide documentation for an audit trail of decision making and meeting required bidding regulations;

and to supervise buyer assistant and procurement clerks.

Key Responsibilities:

* Hire, assess, and oversee the performance of assigned staff members

* Develop and compose specifications, scope of work, technical questionnaires, contract terms and conditions, and pricing pages for Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations

* Conduct Pre-Bid/Proposal conferences and document information for addenda; develop and compose bid/proposal addenda and contract amendments; attend openings; perform product and cost evaluation; prepare tabulation of responses and a comprehensive justified award recommendation

* Review and evaluate proposals for adherence and responsiveness to RFP guidelines; negotiate contracts based on RFP requirements and submitted proposals; ensure the quality of content, format of solicitations, and contract documents, correctness of technical advice, and accuracy of mathematical calculations

* Draft responses concerning contract award decisions; contract compliance issue letters; resolve or mediate product, services, projects, and/or contractual issues

* Manage multi-year and term contracts; maintain cost containment within existing contracts; monitor contract insurance requirements, expiration, usage, and expansion terms

* Conduct extensive research to develop specifications, add potential suppliers, and reduce district costs; conduct site inspections, vendor visits, demonstrations, seminars, exhibits, and contract negotiations

* Communicate with district personnel regarding purchasing needs and responses to inquiries

* Maintain state-required recordkeeping to comply with all internal and external audit requirements; maintain proper inventory levels of warehoused items

* Assist in the strategic planning and development of departmental policies and procedures

* Maintain current knowledge of legal and business practices to stay abreast of new trends by attending and participating in professional group meetings and through memberships in related organizations

* Collaborate with department and school leaders, supervisors, and staff to align processes and procedures, while actively seeking their input; leads or participates in joint committees and working groups

* Focus on continuous improvement by analyzing data, assessing systems and timelines, and recommending adjustments to enhance procedures and strategies; provides root cause analysis and suggestions to the administration

* Identify opportunities to optimize the use of various information systems, and liaise with system representatives to stay informed on updates and explore potential improvements

* Work with administration and staff to identify ways to improve efficiency and effectiveness in assigned areas and related departmental functions

* Develop and execute both short- and long-term goals for assigned responsibilities

* Stay informed on federal and state laws and best practices relevant to the assigned area through ongoing research

* Manage special projects and perform additional tasks related to areas of responsibility as assigned by administration

* Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

* Bachelor's degree in business administration with specialization in Materials Management

* CPPB or CPPO certificate highly desired

* Minimum three years' purchasing experience

* One to three years' experience in a supervisory or leadership role

* Public procurement experience

Skills &

Competencies:

* Models the attributes and skills of the MPS Portrait of a Graduate

* Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community

* Comprehensive…