Training Record Administrator

Training Record Administrator

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don't just support — they lead, shaping the company's path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

• Submit reports on training activities and follow up until completion
• Purchase training materials through various vendors for all training programs. Proficiency in Oracle is a plus.
• Handle accounts receivable and ensure invoices are paid.

• Coordinates with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues
• Book/Schedule classrooms and ensure they all properly set up

• Ensure that all instructors are filling the client records properly and according to the standards of the authority within the electronic system (Talon ETA)
• Assisting students and Instructors during their IACRA application

• High School Diploma required;
  Associate degree preferred.
• Minimum of 1 year of administrative experience in a professional office environment.
• Strong customer service skills and experience.
• Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong organizational and time management skills.
• High level of attention to detail.

• Experience using Oracle systems.
• Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
• Familiarity with Talon ETA or similar electronic training record systems.
• Familiarity with FAA systems such as IACRA.

We've designed flexible policies to promote well-being and growth, based on role-specific eligibility and requirements:

• Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
• 401(k) and employee stock purchase programs with company match
• Generous paid time off, including vacation and parental leave
• Company-paid life insurance, AD&D, short-term disability, and caregiver support
• Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
• Additional programs supporting healthy work-life balance and personal and professional well-being

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Below is a nonexclusive list and may be updated at any time.

· Occasionally ascends or descends ladders, stairs, scaffolding, ramps, and poles.

· Occasionally moves in different positions in tight or confined spaces.

· Constantly remains in a stationary position, standing or sitting.

· Occasionally moves about to accomplish tasks or travel.

· Occasionally adjusts or moves objects up to 20 pounds.

· Constantly performs repeating motions involving wrists, hands, and fingers.

As a Federal Contractor, CAE is required to participate in the E-Verify Program to confirm eligibility to work in the United States. If you'd like more information about your EEO rights as an applicant under the law, please  EEO is the Law poster.

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