Training Record Administrator

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

CAE is seeking an organized and detail-oriented Training Record Administrator.

• Submit reports on training activities and follow up until completion
• Purchase training materials through various vendors for all training programs. Proficiency in Oracle is a plus.
• Handle accounts receivable and ensure invoices are paid.

• Coordinates with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues
• Book/Schedule classrooms and ensure they all properly set up

• Ensure that all instructors are filling the client records properly and according to the standards of the authoritywithin the electronicsystem (Talon ETA)
• Assistingstudents and Instructors during their IACRA application

• High School Diploma required;
  Associate degree preferred.
• Minimum of 1 year of administrative experience in a professional office environment.
• Strong customer service skills and experience.
• Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong organizational and time management skills.
• High level of attention to detail.

• Experience using Oracle systems.
• Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
• Familiarity with Talon ETA or similar electronic training record systems.
• Familiarity with FAA systems such as IACRA.

• Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
• 401(k) and employee stock purchase programs with company match
• Generous paid time off, including vacation and parental leave
• Company-paid life insurance, AD&D, short-term disability, and caregiver support
• Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
• Additional programs supporting healthy work‑life balance and personal and professional well‑being

• Occasionally ascends or descends ladders, stairs, scaffolding, ramps, and poles.
• Occasionally moves in different positions in tight or confined spaces.
• Constantly remains in a stationary position, standing or sitting.
• Occasionally moves about to accomplish tasks or travel.
• Occasionally adjusts or moves objects up to 20 pounds.
• Constantly performs repeating motions involving wrists, hands, and fingers.

E‑Verify

As a Federal Contractor, CAEis required toparticipatein the E-Verify Program to confirm eligibility to work in the United States. Ifyou’dlike more information about your EEO rights as an applicant under the law, please clickhereEEO is the Law poster.

About CAE

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type

Regular

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.

If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at

Data Privacy

Privacy Statement | CAE

As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.