Training Record Administrator

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don't just support - they lead, shaping the company's path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive.

• Submit reports on training activities and follow up until completion
• Purchase training materials through various vendors for all training programs. Proficiency in Oracle is a plus.
• Handle accounts receivable and ensure invoices are paid.

• Coordinate with training manager for all student and instructor pilots training requirements, documentation, and follow up for training related issues.
• Book/Schedule classrooms and ensure they are all properly set up.

• Ensure that all instructors are filling the client records properly and according to the standards of the authority within the electronic system (Talon ETA).
• Assist students and Instructors during their IACRA application.

• High School Diploma required;
  Associate degree preferred.
• Minimum of 1 year of administrative experience in a professional office environment.
• Strong customer service skills and experience.
• Proficiency in Microsoft Office applications, including Excel (ability to create logical formulas).
• Strong written and verbal communication skills.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong organizational and time management skills.
• High level of attention to detail.

• Experience using Oracle systems.
• Experience supporting training programs or aviation-related operations (e.g., instructor or student pilot coordination).
• Familiarity with Talon ETA or similar electronic training record systems.
• Familiarity with FAA systems such as IACRA.

• Comprehensive medical, dental, vision, and Employee Assistance Program (EAP) plans
• 401(k) and employee stock purchase programs with company match
• Generous paid time off, including vacation and parental leave
• Company-paid life insurance, AD&D, short-term disability, and caregiver support
• Voluntary benefits including legal coverage, long-term care, dependent life insurance, pet insurance, and FSA programs
• Additional programs supporting healthy work-life balance and personal and professional well-being

• Occasionally ascends or descends ladders, stairs, scaffolding, ramps, and poles.
• Occasionally moves in different positions in tight or confined spaces.
• Constantly remains in a stationary position, standing or sitting.
• Occasionally moves about to accomplish tasks or travel.
• Occasionally adjusts or moves objects up to 20 pounds.
• Constantly performs repeating motions involving wrists, hands, and fingers.

As a Federal Contractor, CAE is required to participate in the E-Verify Program to confirm eligibility to work in the United States.

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.