Supervisor - Procurement Specialist II - Construction

Procurement Specialist

To procure supplies, equipment and services utilized by the district; to administer and manage resulting contracts; to ensure compliance to the USFR, federal, state and local laws and district policies and procedures; to ensure district revenues are effectively utilized; to provide assistance and training to district personnel regarding the procurement process; to solve complex procurement issues; to provide documentation for an audit trail of decision making and meeting required bidding regulations;

and to supervise buyer assistant and procurement clerks.

Key Responsibilities:

• Develops and composes specifications, scope of work, technical questionnaires, contract terms and conditions, and pricing pages for Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Quotations
• Conducts Pre-Bid/Proposal conferences and documents information for addenda; develops and composes bid/proposal addenda and contract amendments; attends openings; performs product and cost evaluations; prepares tabulation of responses and comprehensive award recommendations
• Reviews and evaluates proposals for adherence and responsiveness to RFP guidelines; negotiates contracts based on RFP requirements and submitted proposals; ensures quality of content, format of solicitation and contract documents, accuracy of technical advice and mathematical calculations
• Drafts responses concerning contract award decisions and contract compliance issues; resolves or mediates product, service, project, and contractual issues
• Manages multi-year and term contracts; maintains cost containment within existing contracts; monitors contract insurance requirements, expiration, usage, and expansion terms
• Conducts extensive research to develop specifications, add potential suppliers, and reduce district costs; participates in site inspections, vendor visits, demonstrations, seminars, exhibits, and contract negotiations
• Communicates with district personnel regarding purchasing needs and responds to inquiries
• Maintains state-required recordkeeping to comply with all internal and external audit requirements; maintains proper inventory levels of warehoused items
• Assists in the strategic planning and development of departmental policies and procedures
• Maintains current knowledge of legal and business practices to stay abreast of new trends by attending and participating in professional group meetings and through memberships in related organizations
• Determines the appropriate procurement method for construction projects
• Assists with School Facility Board procurements and processes
• Follows projects with the Construction Department and participates in construction meetings for procurement planning
• Collaborates with department and school leaders, supervisors, and staff to align processes and procedures, while actively seeking their input; leads or participates in joint committees and working groups
• Focuses on continuous improvement by analyzing data, assessing systems and timelines, and recommending adjustments to enhance procedures and strategies; provides root cause analysis and suggestions to the administration
• Identifies opportunities to optimize the use of various information systems and liaises with system representatives to stay informed on updates and explore potential improvements
• Works with administration and staff to identify ways to improve efficiency and effectiveness in assigned areas and related departmental functions
• Develops and executes both short- and long-term goals for assigned responsibilities
• Stays informed on federal and state laws and best practices relevant to the assigned area through ongoing research
• Manages special projects and performs additional tasks related to areas of responsibility as assigned by administration
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

• Bachelor's Degree in Business Administration with specialization in Materials Management
• CPPB or CPPO certificate highly desired
• Minimum three years' purchasing experience
• One to Three years' experience in a supervisory or leadership role
• Public procurement experience

Skills &

Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Knowledge of Uniform Commercial Code, Arizona Revised Statutes, Arizona School District Procurement Rules and USFR; federal and state laws, statutes, funding rules and regulations pertaining to contractual agreements;
  Arizona Procurement Code and Contract Law
• Comprehensive knowledge of procurement practices, principles, procedures and policies; concepts of negotiation, principles and practices of administration and fiscal management
• Working knowledge of accounting, business law, theory, hands-on and common business practices related to public procurement
• Ability to analyze…