Office Specialist - Jefferson Elementary School

Office Specialist – Jefferson Elementary School

Mesa USD 4 Jefferson Elementary – Mesa, Arizona

• Job : 5753209
• Final date to receive applications: Jun 19, 2026 11:59 PM (Mountain Standard Time)
• Re-Posted: Jun 03, 2026 6:00 AM (UTC)
• Starting Date: Jul 13, 2026
• Employment Type: Full-time (40 hours per week)
• Base Hourly: $17.78
• Class/Calendar: A13,10.75 months
• Benefits: Sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance
• Performance Pay: Available annually
• New Hire
  
  Experience:
  
  1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to an eleven-year maximum
• New Hire
  
  Education:
  
  1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary: Responsible for recording, maintaining, and disseminating accurate student and school information. Registers students, documents enrollment, and maintains daily attendance records to ensure reliable data for district, state, and federal reporting. The role also provides information and assistance to students, parents, and staff, and performs a variety of clerical and administrative duties in support of school operations and assigned personnel.

• Respond to inquiries from students, staff, parents, district personnel and general public in a courteous manner to provide information and or direction regarding school or district programs
• Process documents and materials to register and assign new students and withdraw students
• Add delete and maintain all student related data in the district Student Information System (SIS); maintain required district, state, and federal paper documentation
• Maintain accurate student attendance records by collecting, recording, and posting attendance data in the district’s computerized student information system; review and correct daily attendance reports to ensure data integrity and compliance with district reporting requirements
• Provide required student information to appropriate site, district, or departmental personnel in accordance with established procedures and confidentiality guidelines (ex MTSS team, McKinney Vento, Teacher)
• Receive and direct US and district mail, packages, and district approved community correspondence to the appropriate staff or departments
• Serve as back up to the school secretary for the district’s employee time keeping system
• Serve as the school’s main telephone contact, receiving and directing calls from the public; communicate with parents regarding student absences and input attendance information into the student information system, documenting reasons such as appointments, illness, or other excused absences
• Send out messages and announcements to parents and guardians using the district’s notification system
• Maintain accurate student enrollment records by compiling and updating the master roster used to support daily attendance tracking and reporting
• Confer with students and parents guardians regarding attendance and tardiness
• Maintain accurate electronic student attendance records by recording, verifying, and updating attendance data in the district’s student information system
• Communicate with administrators and the attendance team regarding students with excessive absences; prepare and distribute attendance correspondence and letters as needed
• Assist visitors with check in procedures through the district’s digital visitor management system
• Maintain records of students out of class for authorized school activities and keep daily check in and check out logs for all students entering or leaving campus
• Work cooperatively with school administration and health office staff regarding students who are absent due to long term medical issues, students sent home sick, or students requiring discipline entry
• Perform a variety of diverse clerical tasks (typing, filing, copying, scheduling, record keeping, etc.) for assigned personnel, including assisting with parent tours
• Participate in on going training to maintain and improve job skills
• Regular and on time attendance required
• Assist with printing student badges using the…