Transportation Project Coordinator - Mesa, AZ

A Transportation Projects Coordinator is responsible for monitoring the implementation of the City’s Transportation Capital Program. This position reviews transportation capital projects data and monthly progress reports in a project monitoring database for reasonableness, and makes corrections as needed; communicates potential problems to upper management when federal, state, regional, and local funding is in jeopardy; and researches, recommends, and provides assistance with problem resolution.

This position serves as liaison between Transportation, Engineering, and outside government agencies for the transportation capital program.

• Monitoring and reporting progress on the schedule of all transportation capital program projects;
• Monitoring and reporting on the financial status of transportation capital program projects;
• Coordinating the preparation and submission of all reports and forms required by Maricopa Association of Governments (MAG) for projects in the Arterial Life Cycle Program (ALCP) and Transportation Improvement Program (TIP) (example: project overviews, project agreements, project reimbursement requests, grant writing, ALCP annual updates, project commitments, model updates, Highway Performance Modeling System data updates, etc.);
• Reviewing and coordinating the department’s responses to MAG and Arizona Department of Transportation (ADOT) on changes to the ALCP and TIP;
• Monitoring the status of all reports and forms required by ADOT for projects with federal funding, and projects in the Statewide Transportation Improvement Program (STIP) (examples: federal aid project status, etc.);
• Taking action to ensure reporting requirements are met; and
• Preparing project initiation packets which define a project’s scope of work, funding sources, and available budget, and submitting them to Engineering in order to initiate the transportation project.

The Transportation Projects Coordinator will also identify, define, and develop funding sources to support existing and planned program activities as well as lead the development, writing, and submission of grant proposals to federal, state, and private funding agencies. This position performs related duties as required. Distinguishing features:
The Transportation Projects Coordinator is expected to display considerable initiative and independent judgment in performing monitoring activities and reporting, and in resolving matters sensitive in nature with diplomacy and tact.

This class is supervised by the Supervising Engineer, who reviews work through observation, reports, meetings, and results achieved. The class is FLSA exempt-administrative.

• Employee Values:
  All employees of the City of Mesa are expected to uphold and exhibit the City’s shared employee values of Knowledge, Respect, and Integrity.
• Minimum Qualifications:
  
  Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Engineering, Construction Management, or related field. Considerable (3‑5 years) administrative experience in public works projects such as project management or capital project budgeting.
• Special Requirements:
  Must possess a valid Class D Arizona Driver’s License by hire or promotion date.
• Substance Abuse Testing:
  None
• Preferred/Desirable
  
  Qualifications:
  
  Experience in transportation and the federal‑aid highway projects process is highly desirable.

• Communication:
  Communicates information, ideas, and recommendations through verbal and written reports. Organizes and presents verbal and written research/analytical reports. Prepares letters, memos, and reports (examples: project initiation, project overviews, status, etc.) using clearly organized thoughts, proper sentence construction, punctuation, and grammar at a level appropriate to the audience.
• Alerts Engineering Project Managers and upper Transportation and Engineering management when project grant funding is in jeopardy. Researches, recommends, and provides assistance with problem resolution.
• Manual/Physical:
  Operates a City vehicle requiring a standard Class D Arizona…