Federal and State Grants Technician - Federal and State Grants

* Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona.

* East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years.

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$22.25

Class/Calendar:

B23, 12 months

Benefits:

Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire

Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire

Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To ensure adequate account balances for federal and state grants; to provide financial data and verification of account balances; and to gather information regarding budget allocations and requests. To assist in writing budget revisions to grants that do not have a director and /or budget technician assigned. To assist in the development and implementation of policies and procedures to maintain alignment with federal and state and other governmental regulatory changes.

Key Responsibilities:

* Prepare and submit deposits to the County Treasurer

* Reconcile capital outlay purchases with approved Arizona Department of Education budgets;
Prepare A/P requests for return of federal and state funds as required by Arizona Department of Education

* Allocate revenue to appropriate programs for intergovernmental agreements and quarterly interest to appropriate funds

* Prepare weekly and monthly cash requests for federally funded projects and intergovernmental agreements; prepare and distribute monthly revenue and expense reports to various departments

* Research budget history to provide financial data and verification of account balances

* Assist and resolve inquiries from district personnel regarding purchase orders, account codes and budget availability

* Prepare, analyze, maintain and distribute time and effort logs to appropriate departments per federal guidelines

* Review and approve mileage reports for numerical and budgetary accuracy

* Assist in the maintenance of accurate records to ensure adherence to district policy and/or state legislation

* Regular and on-time attendance required

* Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

* Assist in development of federal, state and IGA budget account numbers and allocation to ensure conformance to grant reporting requirements and USFR guidelines

* Assist in development and implementation of policies and procedures to maintain alignment with federal and state and other governmental regulatory changes per Uniform Grant Guidance

* Identify, prepare and record adjusting or correcting journal entries for revenue, expense ,payroll and budgetary transactions

* Review and approve requests for travel and conference registration to ensure reasonableness and budget availability and conformance to individual grant requirements

* Understanding grant budgets and program narratives in Federal and State entitlement grants, and assisting with writing revisions to budgets and program narratives in the grants management system for all grants without a director and/or budget technician

* Review, approve, record, and reconcile all Personnel Action Request Forms (PARFs) and purchase order requests to ensure fund availability and appropriateness to grant requirements

* Mentor an assigned budget tech in the district to assist with problem solving, budget analysis and grant revisions

* Create and prepare financial reports for budget techs district wide

* Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Required Qualifications:

* High School Diploma or equivalent

* Three years' experience in accounting or equivalent combination of experience and education

Preferred Qualifications:

* Associate's degree in accounting

Skills &

Competencies:

* Models the attributes and skills of the MPS Portrait of a Graduate

* Demonstrates commitment to the MPS Promise that every…