Buyer, Supply Chain​/Logistics

Buyer Position

We are seeking a Buyer to manage the full purchasing cycle from requisition review to purchase order and ensure timely, accurate delivery of goods from our supplier network. This role is the operational backbone of Gifthealth's Procurement department, owning the day-to-day transactional work that keeps inventory flowing and operations on schedule. The Buyer will work directly in Acumatica to process requisitions and issue purchase orders, communicate proactively with suppliers to manage shipments and resolve issues, and serve as a key point of contact when freight delays, order changes, or cancellations need to be addressed quickly.

Purchase Order Management

• Review and process approved purchase requisitions in Acumatica, converting them into accurate, properly coded purchase orders in a timely manner.
• Verify requisition details including item descriptions, quantities, units of measure, requested delivery dates, and GL coding before issuing POs in Acumatica.
• Transmit purchase orders to vendors via email, EDI, or vendor portal, confirming receipt and acknowledgment of order terms.
• Maintain open PO reports in Acumatica, tracking order status and expected receipt dates to ensure on-time delivery and flag potential shortfalls early.
• Process PO amendments in Acumatica when order quantities, pricing, delivery dates, or line items change, ensuring the system reflects current expectations at all times.

Freight and Inbound Logistics Coordination

• Monitor inbound truckload and LTL shipments, proactively identifying and communicating delays, route changes, or delivery exceptions to the appropriate internal teams.
• Manage mid-shipment additions, partial fulfillments, and order cancellations, coordinating with vendors and updating Acumatica to reflect any changes before goods arrive.
• Coordinate with warehouse and receiving teams to ensure inbound shipment details (quantities, item numbers, expected arrival windows) are communicated ahead of delivery.
• Work with carriers and freight brokers to resolve transit issues, reroute delayed loads when necessary, and document outcomes in Acumatica against the relevant PO.

Supplier Communication and Issue Resolution

• Serve as the primary day-to-day point of contact for assigned suppliers, maintaining professional, responsive communication on all open orders and outstanding issues.
• Investigate and resolve order discrepancies including short shipments, substitutions, damaged goods, pricing mismatches, and invoice variances, escalating to the Supply Chain Manager when needed.
• Communicate supply constraints, backorder notices, or product availability issues to internal stakeholders promptly, helping the team plan around potential gaps.
• Support supplier performance tracking by documenting recurring issues, on-time delivery rates, and resolution timelines to inform vendor reviews.

Acumatica Data Accuracy and Recordkeeping

• Keep all purchase orders in Acumatica current and accurate, reflecting actual quantities, pricing, ship dates, and receipt status at all times.
• Close or cancel POs in Acumatica promptly when orders are fulfilled, discontinued, or rejected to maintain clean open order reports.
• Assist Finance with three-way match exceptions (PO, receipt, and invoice) in Acumatica, resolving discrepancies to support timely AP processing.
• Maintain organized records of vendor confirmations, order acknowledgments, and shipping documents tied to each PO in Acumatica or the associated document management system.

• Education: Associate's or Bachelor's degree in Supply Chain Management, Business Administration, or a related field preferred; or equivalent experience in a purchasing or procurement role.
• Licensure/Certification: Not required. APICS CSCP or CPIM certification is a plus.
• Experience: 2 to 4 years of experience in a purchasing, buying, or procurement role preferred. Prior experience working within an ERP system to manage purchase orders is required; experience with Acumatica is strongly preferred.
• Skills:
  • Proficiency using an ERP system to create, manage, and close purchase orders;
    Acumatica experience is a strong advantage.
  • Clear and professional…